Air Filters - FY25 to FY28 -IVHQ

The State of Illinois, specifically for Adams County's Quincy Illinois Veterans Home, is procuring air filters through a contract spanning fiscal years 2025-2028. The procurement focuses on supplying Merv 8 pleated air filters in multiple sizes, with annual quantities ranging from 52 to 492 filters per size. Deliveries will be made to the facility's General Store located at 1707 North 12th Street in Quincy, with a strict delivery window of 30 days from individual orders and warehouse hours between 7am and 3pm, Monday through Friday. The contract will be executed using a small purchase procurement method and requires vendors to perform all services exclusively within the United States. The procurement opportunity was posted on March 12, 2025, with proposal submissions due by March 19, 2025, indicating a relatively short response window for potential vendors. Vendors must complete and submit the Standard Illinois Certifications document, which includes 33 specific compliance requirements covering legal, ethical, and operational standards.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with numerous state and federal regulations regarding equal opportunity and non-discrimination. Potential vendors must demonstrate compliance with various state acts, including the Procurement Code, Drug Free Workplace Act, and Illinois Information Technology Accessibility Act. Vendors will be required to maintain $1,000,000 in general commercial liability insurance and are prohibited from subcontracting. While specific award values are not explicitly stated, the contract term extends through June 30, 2028, suggesting a multi-year commitment. Vendors must also attest to several critical certifications, including maintaining a drug-free workplace, avoiding bribery, complying with human rights regulations, and adhering to tax compliance standards. Non-compliance could result in significant penalties, including contract voiding, suspension, debarment, or potential civil and criminal sanctions.