Air Filter Replacement at LPSIA

The City of Lubbock is seeking a contractor for Air Filter Replacement services at Lubbock Preston Smith International Airport (LPSIA) through Invitation to Bid (ITB) 26-19197-SR. The procurement involves providing and installing air filters for multiple airport facilities, including the Main Passenger Terminal Building, Parking Lot Gate Houses, Airport Operations Computer Room, East and West Terminals, Airfield Maintenance Facility, and Terminal Cooling Tower. Filter replacements will occur on bi-monthly, quarterly, and six-month schedules during the first week of specified months, with filters required to meet MERV 11 standards. Contractors must coordinate filter changes during normal City of Lubbock business hours, remove filter media for off-site disposal, and comply with airport security protocols, including submitting employees to fingerprint-based Criminal History Records Checks (CHRC) at $30 per employee. The bid is due by November 26, 2025, prior to 3:00 P.M., with the City reserving the right to award the contract to the lowest responsible bidder or the bidder providing the best value. Evaluation criteria will consider purchase price, reputation, service quality, past relationship, and impact on Historically Underutilized Business compliance.

The contract includes provisions for potential participation by multiple governmental entities, such as Frenship Independent School District, Lubbock Housing Authority, and Lubbock County. The initial contract term is one year, with options for four additional one-year extensions, automatically renewing unless either party provides 90-day written notice to terminate. Contractors must maintain specific insurance coverages, including $1M in Commercial General Liability, $1M in Automobile Liability, and statutory Workers Compensation. The procurement includes several state government code certifications regarding non-discrimination, anti-boycott provisions for Israel, firearm entities, and energy companies, applicable for contracts with 10 or more full-time employees valued at $100,000 or more. Bidders are required to submit a Similar Projects and Reference Form with three customer references, demonstrating prior experience in similar services. Pricing will be guaranteed for six months, with potential adjustments based on Consumer Price Index (CPI) or Product Price Index (PPI) changes. While no specific budget range is explicitly stated, the comprehensive requirements suggest a substantial contract opportunity for a qualified air filtration service provider.