Air Equipment Service Plans

The Texas Commission on Environmental Quality (TCEQ) Air Monitoring Division is soliciting bids for a comprehensive air equipment service plan, specifically for three Picarro G2920/PI2920 Ethylene Oxide (EtO) Cavity Ringdown Spectrometer (CRDS) analyzers used in mobile monitoring. The procurement (RFB 582-25-10307) includes two Analyzer Health-check Picarro units, nine Premium Service Plans for one year, and nine Maintenance Kits with Yearly Stainless Steel Filters. The service plans require annual maintenance kits, repairs, and health checks by Picarro-certified technicians, along with a comprehensive analyzer evaluation and a 3-year extended warranty. Bidders must provide new, current production equipment with manufacturer's standard parts and accessories, and include estimated return shipping charges. Key deadlines include a question submission cutoff of July 23, 2025 at 12:00 PM CST, with final bids due on July 30, 2025 at 2:00 PM CST. Vendors must submit electronic bids to TCEQebid@tceq.texas.gov, with Mark Guerrero (mark.guerrero@tceq.texas.gov) serving as the primary contact for bid clarifications.

The solicitation includes several preference options for Texas-based vendors, including preferences for goods produced by Texas residents, service-disabled veterans, and agricultural products grown in Texas. Vendors must possess an Employer Identification Number (EIN) and comply with numerous state-mandated requirements, including cybersecurity training, accessibility standards, and business continuity plans. The bid emphasizes vendor compliance with specific state certifications, including non-boycott provisions for certain geopolitical entities and adherence to state government codes and regulations. While no specific budget range is explicitly stated, vendors must be prepared to provide comprehensive technical support available between 8:00 am and 5:00 pm Central Time, Monday through Friday, via telephone and email. The procurement allows for onsite, parts, and labor coverage for a minimum of 3 years from the date of acceptance, with repaired systems to be tested by TCEQ within 45 days of receipt. Vendors will be evaluated based on their ability to meet the detailed technical specifications, compliance with state requirements, and overall responsiveness to the solicitation's comprehensive terms and conditions.