Air Cooled Portable Air Conditioner

Tampa Police Department is requesting quotes for two portable air conditioning units under an SLBE set-aside, with quotes due July 10, 2026. The procurement is restricted to Small Local Business Enterprise vendors as part of Florida's procurement preferences.

The scope specifies 1.5 Ton Koldwave 16,800 BTU air-cooled portable air conditioners operating at 115V with R32 refrigerant (SKU K9KK17BE or similar brand equivalent). Each unit has a cooling capacity suitable for approximately 400–450 square feet, weighs 205 pounds, includes a three-year compressor warranty, and features a NEMA 5-20P plug configuration. Units must be new, commercial-grade, and capable of reliable performance in a law enforcement environment. All necessary accessories for immediate operation must be included.

Delivery is FOB Destination within the timeframe specified as After Receipt of Order (ARO). All shipping, handling, and freight charges must be included in the unit cost. Pricing must remain valid for a minimum of 60 days from submission. Payment will be made approximately 30 days after receipt and acceptance of materials, correct invoicing, and normal processing in accordance with the Florida Prompt Payment Act.

Vendors must submit proof of insurance prior to award and comply with the City's standard insurance requirements. All quotes must be submitted electronically through the OpenGov solicitation distribution system. The City reserves the right to award by division, line item, or aggregate total and to adjust order quantities as needed. Responsive bidders must quote on all items to be considered for aggregate award.