Air-Cooled Chiller Replacement at Whitman Middle School

Fairfax County Public Schools (FCPS) is seeking bids for an Air-Cooled Chiller Replacement project at Whitman Middle School located in Alexandria, Virginia. The procurement involves a comprehensive replacement of the existing air-cooled chiller and associated piping, requiring bidders to furnish all necessary labor and materials for a complete installation. Key project deliverables include demolition of existing equipment, installation of a new air-cooled chiller, associated piping, electrical components, controls, insulation, patching, and painting to ensure a fully operational system. Bidders must be licensed as a Class A or Class B Contractor and attend a mandatory pre-bid meeting on October 16, 2025, at 10:00 a.m. at the school's front lobby to be eligible to submit a bid. The bid opening is scheduled for October 30, 2025, at 10:00 a.m. via Google Meet, with a project completion deadline of April 17, 2026. Liquidated damages of $500 per calendar day will be imposed for late completion, and bidders must provide a bid security of 5% of the total bid amount. Contractors can contact Jason Ward at (571) 296-7883 or Amanda Hutchison at (703) 764-2410 for project-related questions.

The contract includes provisions for minority and small business participation, with FCPS reserving the right to accept or reject any bids. The successful bidder will be required to provide a five-year full service parts, labor, and maintenance contract, along with factory startup and a comprehensive warranty. While no specific set-aside designations are explicitly mentioned, the procurement appears to encourage diverse business participation. The project requires compliance with Fairfax County's business licensing requirements and prevailing wage standards. The bid will be evaluated on a lump sum basis, with the specific budget range not explicitly stated in the provided documentation. Although no incumbent vendors are mentioned, the project involves replacing existing infrastructure at Whitman Middle School, suggesting this is a modernization effort for the school's cooling system. The comprehensive nature of the project, including technical specifications for the chiller and extensive installation requirements, indicates a significant investment in the school's mechanical infrastructure.