Air Cooled Chiller Rental

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) for the rental of a specialized air-cooled chiller and associated equipment. The procurement specifically seeks a 155-ton chiller (480V, 3-phase, 60-cycles) along with nine 6" hoses (25' length), twenty-one cables (4/0), and related delivery and pickup services. The rental period is scheduled from July 27, 2025 to August 31, 2025, with bids due on June 17, 2025 at 3 P.M. Vendors must submit electronic bids to bids@tdcj.texas.gov, with a recommended 10 MB attachment limit per email. Key requirements include providing all necessary electrical leads, connecting to TDCJ's 400A breaker, and completing full installation and tear-down of the equipment. Bidders must demonstrate compliance with comprehensive security provisions, including background checks and strict guidelines for contractor behavior and facility access.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet rigorous qualification standards, including maintaining a minimum liability insurance coverage of $1,000,000 and worker's compensation insurance. Bidders are required to complete various compliance certifications, including E-Verify system usage, anti-boycott certifications, and conflict of interest disclosures. The contract is subject to legislative appropriations, with TDCJ reserving the right to terminate if insufficient funds are allocated. While a specific award value is not disclosed, vendors should be prepared to provide detailed pricing for equipment rental, delivery, and associated services. Submission requirements include providing documents in Microsoft Office or PDF formats, with TDCJ maintaining the right to immediately remove any vendor who violates specified restrictions.