Air Cooled Chiller Rental

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is seeking bids for the rental of an air-cooled chiller and accessories through Invitation for Bid (IFB) Number IW218194. The specific procurement requires one 150-ton air-cooled chiller, accompanied by one 25' hose and one 50' 6" hose, to be delivered to the Montford Unit Maintenance facility in Lubbock, TX. The rental period is projected from May 27, 2025, to August 31, 2025, with electronic bid submissions preferred via email to bids@tdcj.texas.gov. Bidders must submit Microsoft Office format documents with a maximum 10 MB attachment size, and the solicitation includes line items for delivery and pickup fees. Comprehensive insurance coverage is required, with minimum liability limits of $1,000,000 and auto coverage of $500,000. The bid opening is scheduled for May 21, 2025, at 3 P.M., and bidders must comply with all standard terms and conditions outlined in the procurement documents.

The solicitation includes specific set-aside preferences and restrictions favoring service-disabled veteran-owned businesses and Texas-based companies. Bidders must meet stringent security and conduct requirements, including mandatory background checks for contractor staff, tool inventory protocols, and prohibitions on introducing contraband to TDCJ facilities. Additional compliance requirements include certification of non-inclusion on federal terrorism watch lists and agreement to have potential payments applied toward outstanding state debts. While no specific award value is explicitly stated, the procurement suggests a short-term equipment rental contract with potential for future extensions. Vendors must also demonstrate the capability to provide high-quality, well-maintained equipment that meets the technical specifications and operational needs of the Texas Department of Criminal Justice, with strict adherence to state procurement regulations and vendor eligibility criteria.