Air Conditioning, Refrigeration & Boiler Repair/Service/Parts

The Missouri Department of Agriculture is requesting quotations for air conditioning, refrigeration, and boiler repair, service, and parts at the Missouri State Fairgrounds in Sedalia, Missouri, with responses due January 29, 2025, at 11:00 a.m. Central Time under RFQ MDA STATE FAIR-FY25-0002-SL.

Vendors must be EPA and NATE certified with a minimum of five years' experience servicing commercial heating and cooling systems, including chillers, boilers, cooling towers, packaged HVAC units above 50 tons, building automation systems, ground source heat pumps, and VRF systems, as well as geothermal heat pump ground loop repairs. Regular service calls must be performed during normal business hours (7:30 a.m. to 4:00 p.m., Monday through Friday) with response times of 24 hours for regular calls, 5 days for routine maintenance, and 1 hour for emergency calls.

The RFQ seeks pricing for six service categories: regular service calls by certified repairmen, regular service calls by apprentices, emergency service calls by certified repairmen, emergency service calls by apprentices, miscellaneous parts (as a percentage markup above actual net cost), and an advertising discount. All parts must be genuine manufacturer replacements unless prior authorization is given, with a minimum one-year manufacturer's warranty required. Pricing is firm and fixed; bidders must submit hourly labor rates and percentage markups in USD with Net 45 payment terms and FOB shipping.

The contract period runs from award through January 31, 2026, with the state reserving renewal rights for three additional one-year periods. Evaluation considers compliance with mandatory requirements and cost. Applicable preferences include Buy American Act consideration (10 percent), Organizations for the Blind/Sheltered Workshop participation bonuses (5–15 points), and Service-Disabled Veteran Business Enterprise preference (3 points). No prevailing wage applies. Vendors must register in MissouriBUYS and achieve "Approved" status in WebProcure/Proactis and "Spend Authorized" status in MOVERS to be eligible for award. A non-mandatory building tour is available.