MDA STATE FAIR-FY25-0002-SL_SUPPLIER.pdf
PDF 182 KB Posted
- Solicitation number
- 300000139086027
- Issued by
- Missouri
About this file
This is a Request for Quotation (RFQ) issued by the State of Missouri Department of Agriculture for air conditioning, refrigeration, and boiler repair, service, and parts at the Missouri State Fairgrounds in Sedalia, Missouri. The solicitation, designated MDA STATE FAIR-FY25-0002-SL, seeks qualified vendors to provide six categories of services: regular service calls by certified repairmen, regular service calls by apprentices, emergency service calls by certified repairmen, emergency service calls by apprentices, miscellaneous parts, and an advertising discount. The RFQ opened on January 23, 2025, at 5:00 PM Coordinated Universal Time and closes on January 29, 2025, at 5:00 PM. The resulting contract will be awarded as a Blanket Purchase Agreement effective from the date of award through January 31, 2026. No pre-bid conference or facility tour date has been scheduled. Pricing responses are required for initial pricing and three renewal periods for all service call lines, while miscellaneous parts and advertising discount lines require percentage-based responses.
Pricing will be evaluated on price alone, with responses submitted in USD using Net 45 payment terms and FOB shipping. Bidders must complete the official solicitation document and submit their responses to Procurement Officer Michelle Schuman at michelle.schuman@mda.mo.gov. The RFQ allows alternate lines for the six specified services, with bidders permitted to propose alternatives using the template provided in the appendix. No minimum release amounts, set-asides, incumbent information, or specific funding sources are identified in this solicitation document. The contract is structured to provide ongoing maintenance and repair services to the State Fairgrounds facilities over a one-year period with the option to renew for up to three additional years.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Air Conditioning Refigeration Boiler Repair Serivce Parts 1.23.2025.docx | DOCX document |
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Text version
REQUEST FOR QUOTATION (RFQ) MDA STATE FAIR-FY25-0002-SL
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer MICHELLE SCHUMAN Location
Phone Fax
E-mail MICHELLE.SCHUMAN@MDA.MO.GOV
Solicitation Title: Air Conditioning, Refrigeration & Boiler Repair/Service/Parts Buyer Name: Michelle Schuman Contract Period: Date of Award thru January 31, 2026
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Requirements 3 Lines
3.1 Line Information
3.2 Line Details
3.2.1 Line 1
3.2.2 Line 2
3.2.3 Line 3
3.2.4 Line 4
3.2.5 Line 5
3.2.6 Line 6
4 Appendix: Alternate Lines
4.1 Instructions for Alternate Lines
4.2 Alternate Lines Template
1 Overview
1.1 General Information
Title Air Conditioning, Refrigeration & Boiler Repair/Service/Parts
Synopsis Air Conditioning, Refrigeration & Boiler Repair/Service/Parts for the Department of Agriculture – Missouri State Fairgrounds located in Sedalia, Missouri
Buyer MICHELLE SCHUMAN Outcome Blanket Purchase Agreement
E-Mail MICHELLE.
SCHUMAN@MDA.MO.
GOV
1.2 Schedule
Close Date 1/29/25 5:00 PM Open Date 1/23/25 5:00 PM Time Zone Coordinated Universal
Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Price only
1.5 Terms
Agreement Start Date Agreement End Date Agreement Amount
(USD)
Minimum Release
Amount (USD) Payment Terms Net 45 Freight Terms
Shipping Method FOB Solicitation Currency USD (US Dollar)
Price Precision 2
1.6 Attachments
File Name or URL Type Description RFP Air Conditioning Refigerat File
2 Requirements *Response is required
Instruction: To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the supplier must click on the Overview tab to view and download the solicitation. The supplier must attach their completed solicitation to the Requirements Section.
3 Lines Instructions Instruction: To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the supplier must click on the Overview tab to view and download the solicitation. The supplier must attach their completed solicitation to the Requirements Section.
3.1 Line Information
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
1-Regular Service Calls - Certified Repairman
1 HOU
R
Enter in the Cost Factors Table below
2-Regular Service Calls - Apprentice
1 HOU
R
Enter in the Cost Factors
3-Emergency Service Calls - Certified Repairman
1 HOU
R
Enter in the Cost Factors
4-Emergency Service Calls - Apprentice
1 HOU
R
Enter in the Cost Factors
5-Miscellaneous Parts
1 PER
CEN
T
Enter in the Cost Factors
6-Discount for Advertising
1 PER
CEN
T
Enter in the Cost Factors
3.2 Line Details
3.2.1 Line 1 Regular Service Calls - Certified Repairman
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.2 Line 2 Regular Service Calls - Apprentice
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.3 Line 3 Emergency Service Calls - Certified Repairman
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.4 Line 4 Emergency Service Calls - Apprentice
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.5 Line 5 Miscellaneous Parts
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.6 Line 6 Discount for Advertising
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
4 Appendix: Alternate Lines
4.1 Instructions for Alternate Lines
Alternate lines are allowed for some solicitation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.
4.2 Alternate Lines Template
Solicitation Line (Number and description of the solicitation line for which you have an alternative)
Example:1-xxxxxx where xxxxxx is the line description of first solicitation line.
Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)
Alternate Line Description
Response Price (For a solicitation line with cost factors, enter your line price in the cost factors table)
Response Minimum Release Amount
Note to Buyer
Cost Factors If the solicitation line has cost factors, then the same cost factors apply for your alternate line. Copy the cost factors from the solicitation line and enter response values.
Cost Factor Description Pricing Basis Response Value
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