Air Conditioning, Refrigeration & Boiler Repair/Service/Parts

The Missouri Department of Agriculture is requesting quotations for air conditioning, refrigeration, and boiler repair, service, and parts support at the Missouri State Fairgrounds in Sedalia under RFQ MDA STATE FAIR-FY25-0001-SL, with responses due January 22, 2025 at 5:00 p.m. Central Time.

The scope encompasses comprehensive repair, maintenance, and rebuilding services for commercial and industrial HVAC equipment, Building Automation Systems, ground-source heat pumps, VRF systems, chillers, boilers, and cooling towers above 50 tons throughout the fairgrounds. Services must be performed during normal business hours (7:30 a.m. to 4:00 p.m., Monday through Friday) with 24-hour emergency response capability available upon request. All work must be performed by EPA-certified and NATE-certified personnel with a minimum of five years of experience in commercial HVAC, geothermal heat pump systems, and related equipment troubleshooting. The contractor must provide a one-year manufacturer's warranty on all parts and replacement services at no additional cost and is responsible for all equipment disposal and environmental compliance, including OSHA-compliant written safety program and daily waste material disposal.

Pricing is firm and fixed for the contract period, with all costs including tools, equipment, labor, supervision, and travel incorporated into hourly rates; no additional charges will be reimbursed unless specifically authorized by the state. The contract is structured as a Blanket Purchase Agreement with a base term of February 1, 2025 through January 31, 2026, and renewal options for three additional one-year periods at the state's discretion. Payment terms are Net 45.

Vendors must submit pricing for six service lines: regular and emergency service calls with certified repairmen, regular and emergency service calls with apprentices, miscellaneous parts, and advertising discounts. Evaluation is based on compliance with mandatory requirements, business compliance documentation (tax compliance, E-Verify enrollment, Secretary of State registration), and cost analysis on a maximum 200-point scale. Preference points are available for domestic products (10 percent), participation by Organizations for the Blind or Sheltered Workshops (5–15 points), and Service-Disabled Veteran Business Enterprises (3 points). The incumbent contractor operates under Contract CC210739001. A non-mandatory facility tour is available by contacting Jason Moore at (660) 530-5617.