MDA STATE FAIR-FY25-0001-SL_SUPPLIER.pdf
PDF 182 KB Posted
- Solicitation number
- 300000132236603
- Issued by
- Missouri
About this file
This Request for Quotation (RFQ) is issued by the State of Missouri Department of Agriculture for air conditioning, refrigeration, and boiler repair, service, and parts support at the Missouri State Fairgrounds in Sedalia, Missouri. The solicitation seeks qualified vendors to provide six service lines: regular service calls with certified repairmen, regular service calls with apprentices, emergency service calls with certified repairmen, emergency service calls with apprentices, miscellaneous parts, and advertising discounts. The RFQ opened on January 8, 2025, at 5:00 PM and closes on January 22, 2025, at 5:00 PM. No pre-bid conference or facility tour is scheduled. The contract will be established as a Blanket Purchase Agreement with a term beginning February 1, 2025, and ending January 31, 2026, with renewal options available for the first, second, and third renewal periods.
Pricing will be evaluated on price only, with responses required for hourly rates for certified repairmen and apprentices for both regular and emergency service calls, as well as percentage-based pricing for miscellaneous parts and advertising discounts. Suppliers must submit all pricing through the cost factors table provided in the solicitation for the base contract year and all renewal periods. Payment terms are Net 45, with freight terms specified as FOB. Alternate lines are permitted for all six service lines, allowing vendors to propose alternative approaches or pricing structures. The solicitation references an attachment titled "Air Conditioning Refrigeration" containing additional requirements, detailed specifications, and terms and conditions that suppliers must review and complete as part of their response submission.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Air Conditioning Refigeration Boiler Repair Serivce Parts 1.8.2025.docx | DOCX document |
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Text version
REQUEST FOR QUOTATION (RFQ) MDA STATE FAIR-FY25-0001-SL
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer MICHELLE SCHUMAN Location
Phone Fax
E-mail MICHELLE.SCHUMAN@MDA.MO.GOV
Solicitation Title: Air Conditioning, Refrigeration & Boiler Repair/Service/Parts Buyer Name: Michelle Schuman Contract Period: February 1, 2025 thru January 31, 2026
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Requirements 3 Lines
3.1 Line Information
3.2 Line Details
3.2.1 Line 1
3.2.2 Line 2
3.2.3 Line 3
3.2.4 Line 4
3.2.5 Line 5
3.2.6 Line 6
4 Appendix: Alternate Lines
4.1 Instructions for Alternate Lines
4.2 Alternate Lines Template
1 Overview
1.1 General Information
Title Air Conditioning, Refrigeration & Boiler Repair/Service/Parts
Synopsis Air Conditioning, Refrigeration & Boiler Repair/Service/Parts for the Department of Agriculture – Missouri State Fairgrounds located in Sedalia, Missouri
Buyer MICHELLE SCHUMAN Outcome Blanket Purchase Agreement
E-Mail MICHELLE.
SCHUMAN@MDA.MO.
GOV
1.2 Schedule
Close Date 1/22/25 5:00 PM Open Date 1/8/25 5:00 PM Time Zone Coordinated Universal
Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Price only
1.5 Terms
Agreement Start Date Agreement End Date Agreement Amount
(USD)
Minimum Release
Amount (USD) Payment Terms Net 45 Freight Terms
Shipping Method FOB Solicitation Currency USD (US Dollar)
Price Precision 2
1.6 Attachments
File Name or URL Type Description Air Conditioning Refigerat File
2 Requirements *Response is required
Instruction: To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the supplier must click on the Overview tab to view and download the solicitation. The supplier must attach their completed solicitation to the Requirements Section.
3 Lines Instructions Instruction: To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the supplier must click on the Overview tab to view and download the solicitation. The supplier must attach their completed solicitation to the Requirements Section.
3.1 Line Information
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
1-Regular Service Calls - Certified Repairman
1 HOU
R
Enter in the Cost Factors Table below
2-Regular Service Calls - Apprentice
1 HOU
R
Enter in the Cost Factors
3-Emergency Service Calls - Certified Repairman
1 HOU
R
Enter in the Cost Factors
4-Emergency Service Calls - Apprentice
1 HOU
R
Enter in the Cost Factors
5-Miscellaneous Parts
1 PER
CEN
T
Enter in the Cost Factors
6-Discount for Advertising
1 PER
CEN
T
Enter in the Cost Factors
3.2 Line Details
3.2.1 Line 1 Regular Service Calls - Certified Repairman
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.2 Line 2 Regular Service Calls - Apprentice
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.3 Line 3 Emergency Service Calls - Certified Repairman
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.4 Line 4 Emergency Service Calls - Apprentice
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.5 Line 5 Miscellaneous Parts
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
3.2.6 Line 6 Discount for Advertising
To provide an alternate line, see appendix.
Category Name 73161500 -
MANUFACTURE OF
MACHINERY
Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No
Target Minimum Release Amount (USD)
Start Price (USD)
Cost Factors It is required for you to enter a response value for the cost factors in the table.
Cost Factor Description Pricing Basis Target Value Response Value
LINE PRICE INDIVIDUAL COST
OF THE SOURCED
PRODUCT OR
SERVICE WITHOUT
ADDITIONAL COST
COMPONENTS SUCH
AS FREIGHT, TAX,
OR INSURANCE
Per unit
1st
RENEWAL
FIRST RENEWAL Per unit
2nd
RENEWAL
SECOND RENEWAL Per unit
3rd
RENEWAL
THIRD RENEWAL Per unit
4 Appendix: Alternate Lines
4.1 Instructions for Alternate Lines
Alternate lines are allowed for some solicitation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.
4.2 Alternate Lines Template
Solicitation Line (Number and description of the solicitation line for which you have an alternative)
Example:1-xxxxxx where xxxxxx is the line description of first solicitation line.
Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)
Alternate Line Description
Response Price (For a solicitation line with cost factors, enter your line price in the cost factors table)
Response Minimum Release Amount
Note to Buyer
Cost Factors If the solicitation line has cost factors, then the same cost factors apply for your alternate line. Copy the cost factors from the solicitation line and enter response values.
Cost Factor Description Pricing Basis Response Value
File details come from the government source that posted it. Updated .