Air Compressor Rental

The City of Thornton, located in Adams County, Colorado, is soliciting a Request for Quotation (RFQ) No. 197-25 for annual air compressor rental services specifically for the Parks Department's irrigation system winterization process. The procurement requires approximately six (6) portable, trailer-mounted air compressors to be rented for six-week periods, typically available by mid-October each year. Vendor questions are due by 04/29/25, with city responses scheduled for 05/01/25, and final quotation submissions required by 05/06/25 at 11:00 P.M. local time. The evaluation criteria will comprehensively assess vendor proposals based on responsiveness, specification adherence, delivery time, warranties, pricing, and local vendor considerations. The initial contract will run from the award date through December 31, 2026, with potential annual renewals extending the contract up to five years through 2030. Vendors will be evaluated on multiple factors, including their ability to meet technical specifications, provide timely delivery, and offer competitive pricing.

The solicitation includes a notable local vendor preference, where Thornton-based businesses meeting specific criteria can receive a pricing consideration of up to 5% or $10,000. No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documentation. The procurement will be awarded on an "all or none" basis, with the city selecting the vendor offering the lowest possible cost while maintaining required quality and service standards. Pricing will remain firm and fixed until award, with potential annual price adjustments based on the Denver-Aurora-Lakewood consumer price index (CPI), subject to approval by the Thornton Purchasing Division. While no incumbent vendors are identified, the city has established comprehensive insurance requirements and performance expectations. Detailed vendor performance terms include provisions for contract termination, confidentiality, and potential modifications. The specific budget range is not explicitly stated, but the solicitation suggests the city is seeking cost-effective solutions for its seasonal air compressor rental needs.