Air Compressor Preventive Maintenance and Emergency Repair Services for Sterile Processing Department (SPD)

The County of San Mateo is requesting proposals for Air Compressor Preventive Maintenance and Emergency Repair Services for San Mateo Medical Center's Sterile Processing Department under an RFP issued July 22, 2026, with proposals due August 19, 2026 at 1:00 PM and a non-mandatory pre-proposal meeting on July 28, 2026 at 2:00 PM via Microsoft Teams.

A local business preference ordinance allows five to ten percentage points to be added to proposals from local businesses, nonprofits, small businesses, or micro businesses located in San Mateo County. The contract carries mandatory compliance obligations including HIPAA Business Associate Agreement requirements for handling protected health information; Section 504 compliance for disability accommodation; Corporate Compliance Code of Conduct adherence; Living Wage Ordinance compliance ($17.00 per hour minimum, adjusted annually by CPI with 3.5% cap); and Vendor/Contractor Access Policy requirements for physical facility and network access, including encryption and IT security protocols.

Scope encompasses routine preventive maintenance, inspection, troubleshooting, repair, and emergency response for air compressors supporting sterile processing operations, including equipment for instrument reprocessing, decontamination sinks, washers, cart washers, and endoscope drying cabinets. Minimum qualifications require three years of experience providing preventive maintenance and emergency repair services for industrial air compressors in healthcare, sterile processing, or laboratory environments; California business authorization; SAM registration; and specified insurance coverage: General Liability ($1 million per occurrence), Professional Liability/Errors and Omissions ($1 million per occurrence / $3 million aggregate), and Cyber Liability ($5 million per occurrence for Privacy and Network Security).

The contract term is three years. Evaluation is weighted as follows: Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), Price (25 points), with preferential points totaling up to ten points. The County reserves the right to select other than the lowest-priced offer. Questions and comments are due August 5, 2026 at 1:00 PM, with responses due by August 12, 2026 at 11:30 PM. An anticipated site visit follows the pre-proposal conference. All submissions become public records without exception.