AHEC-16905-D - Landscape Forms Patio Furniture

The Auraria Higher Education Center (AHEC) Procurement Office in Denver, Colorado, issued a Documented Quote solicitation (AHEC-16905-D) for the purchase of Landscape Forms brand patio furniture. The procurement seeks quotes for fifty-five Chipman chairs with backs and no arms in silver powdercoat finish, six Chipman 36-inch diameter dining height tables with umbrella holes and surface mount installation in silver powdercoat finish, and nine Chipman 31-inch diameter dining height tables without umbrella holes and freestanding installation in silver powdercoat finish. All items must be new, current manufacturer models in original packaging, delivered on an F.O.B. Destination basis with drop shipping and vendor unload required to the Tivoli Student Union/Starbucks at 900 Auraria Parkway, Denver, Colorado. AHEC highly desires delivery by February 1, 2016, and evaluation will be based primarily on cost, with consideration given to vendor appropriateness, completeness of response, and delivery date. Quoted costs must remain firm for ninety days after the quote due date and must include shipping, handling, and all delivery charges. Responses must be submitted to the AHEC Purchasing Office at 1201 Fifth Street, Suite 370, Denver, Colorado, or via fax to 303-556-2093 by January 7, 2016, at 3:00 p.m. Mountain Time. Vendors must provide a completed W-9 form, Vendor Mailing Address Form, and proof of ColoradoVSS registration with their response, and a Certificate of Insurance must be provided within ten business days of award prior to performance.

The solicitation does not identify specific set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. However, all vendors must comply with Colorado sex offender registration information requirements for campus vendors and must certify compliance with employment eligibility verification requirements under Colorado law, including participation in the E-Verify Program or equivalent state program. Vendors must obtain and maintain comprehensive insurance coverage throughout the contract term, including Workers' Compensation Insurance with Employer's Liability Insurance, Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate, and Automobile Liability Insurance with $1,000,000 combined single limit per accident, with the State of Colorado and AHEC named as additional insureds. No incumbent vendors or current contractors are identified in the documentation. The solicitation does not specify a contract award value or budget range, though costs are subject to evaluation and must be submitted on the provided cost sheet with unit costs and extended totals for each item. Payment terms provide for remittance within 45 days of receipt of acceptable products and invoice, with interest accruing on unpaid balances beginning on the 46th day as specified in Colorado Revised Statutes.