AGR-Marketing-Vector Fans

The State of Illinois Department of Agriculture is soliciting proposals for a Basic Ordering Agreement (BOA) for the rental of industrial cooling fans for the 2026 Illinois State Fair, with proposals due July 8, 2026. The contract is valued under $50,000 and is effective through August 13, 2026.

The scope calls for six Vector, Spartan, or equivalent industrial cooling fans to be delivered to the Marketing department at the Illinois Department of Agriculture facility located at 801 E. Sangamon Avenue, Springfield, Illinois. Delivery must occur within 30 days of order receipt. The vendor must be an authorized dealer or established manufacturer certified to sell, distribute, and service the specified equipment, with proof of authorization required upon request. Parts and service must be readily available within Illinois.

Pricing is on an F.O.B. destination basis with all transportation and handling costs included. Standard Illinois certifications and compliance requirements apply, including prevailing wage compliance where applicable, drug-free workplace certification if applicable, equal employment opportunity compliance, and multiple statutory certifications related to eligibility and ethical procurement practices. The vendor must maintain insurance including $1,000,000 general commercial liability coverage and comply with all federal, state, and local laws and regulations.

The contract is contingent upon appropriation of funds and may be terminated for convenience with 30 days' notice or immediately if performance issues arise. The State retains all intellectual property rights to work performed.