AGR-ISF B and G-Water Softener

The State of Illinois Department of Agriculture is procuring a water softener system through a Basic Ordering Agreement (BOA) under the small purchase method, with a contract value under $50,000. The procurement requires the supply and installation of one Vantage PTC Simplex Water Softener (Model # PTCSSD04-14X65TZAZBAXZX or equivalent), including carbon filters, pipes, valves, fittings, and complete installation labor to be delivered to the Department of Agriculture's Building and Grounds facility located at 801 E. Sangamon Avenue, Springfield, Illinois 62702. The vendor must deliver all materials and complete installation within 30 days after receipt of order, and any inability to meet this deadline must be communicated at the time of bid submission. Qualified vendors must be established manufacturers or authorized dealers with proof of authorization and certification to sell, distribute, and service the specified water softening equipment, with parts and service availability required within Illinois. All costs must be presented on an F.O.B. destination basis, including transportation, handling, and any applicable fuel surcharges or special handling fees specified in the bid. The contract is effective through June 30, 2026 (Contract # 2640648B0845-34), with a submission deadline of April 14, 2026.

The procurement documents do not specify any set-aside designations or restrictions limiting responses to particular business classifications such as disadvantaged enterprises or minority-owned firms. No incumbent vendors or current contractors are identified in the available documentation. Vendors are required to maintain comprehensive insurance coverage including $1,000,000 in general commercial liability per occurrence, auto liability coverage, and workers' compensation insurance as a condition of contract award. All vendors must comply with applicable federal, state, and local laws, prevailing wage requirements where applicable, and the Standard Illinois Certifications. Subcontractors and third-party drop-shipping arrangements are prohibited unless contracted solely for transportation services. Payment will be made in accordance with the State Prompt Payment Act, with invoices due by July 31 following the fiscal year of performance, and the contract is contingent upon appropriation of funds with termination rights available to the state for convenience with 30 days' notice or immediately for cause.