AGR - EP - Small Purchase - Sole Source - OpScan Scanner Maint. , Licenses & Scan Application Upgrade

The Illinois Department of Agriculture is procuring a sole source contract for the maintenance and upgrade of its OpScan scanner application, including four initial seat licenses, four additional seat licenses, and six OpScan 4ES scanners with OMR, pencil, freight, dust cover, and one-year of central exchange maintenance. The contract was awarded to Scantron through the Invitation for Bid process and has a term of 7/01/2018 with no renewal options specified. The total awarded amount for this contract is $47,616. This procurement was justified as the most reasonable and cost-effective method to serve the Department's needs.

The contract is limited to the Sangamon County jurisdiction and does not include any set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendor is Scantron, and the procurement requires integration with the Department's existing OpScan scanner technology. The total contract value of $47,616 represents the full scope of the work being procured under this sole source agreement.