AGR-EP-GC Agilent Service Agreement

The Illinois Department of Agriculture, Bureau of Environmental Programs is soliciting a sole-source service agreement for maintenance and repair of an Agilent Gas Chromatograph instrument system, with proposals due August 26, 2026. This is a small purchase under sole-source conditions; vendor eligibility is restricted to the authorized service provider for the specified Agilent equipment.

The scope covers all labor, materials, and equipment necessary for preventive maintenance, routine repairs, replacement parts, and emergency service of the Agilent 8890 GC System, GCMS 7010C MS/MS EI Mainframe, 7693A Tray (150-vial), 7693A Autoinjector, and RV5 115V vacuum pump. Services are performed on state premises during normal business hours (8:00 a.m. to 4:00 p.m. Central Time) unless major repairs require equipment removal with prior written approval. The vendor must use only manufacturer-authorized consumable parts, maintain comprehensive service records, provide technical software support during regular working hours, and report all findings to bureau staff. No subcontracting is permitted; all work must be performed by the contracted vendor directly.

The contract is a firm, fixed-price agreement with an initial three-year term commencing October 3, 2026 and ending October 2, 2029, with no renewal options. Pricing must be submitted for each contract year, with total contract amount to be determined by the State prior to execution. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate, Auto Liability of $1 million per occurrence, and Workers' Compensation Insurance as required by law. The vendor must comply with Illinois Standard Certifications, all applicable state and federal laws, and prevailing wage requirements where applicable. All labor, travel costs, and service parts are included in the total contract cost, and the State will not pay for any services or expenses incurred prior to contract execution.