AGR-DQSF-Video Gaming Services

The Illinois Department of Agriculture is seeking a licensed video gaming terminal (VGT) operator to provide services for the Du Quoin State Fair through a contract spanning from August 10, 2025, to August 9, 2027. The procurement specifically requires the vendor to supply and operate ten Video Gaming Terminals located in the north end of the Grandstand, with operational hours ranging from 12:00 PM to 11:30 PM depending on fair days and schedules. Vendors must provide the newest and most popular VGTs that fully comply with Illinois Gaming Board regulations, including strict age restrictions and comprehensive security camera coverage. Key requirements include maintaining terminals in operational condition, with a mandatory replacement timeline of twelve hours for non-functioning equipment. The contract mandates a 35% tax on Net Terminal Income to be remitted to the Illinois Gaming Board, with an additional 50% of after-tax profits paid to the Department of Agriculture. The proposal is due by May 1, 2025, and vendors must demonstrate full compliance with the Illinois Video Gaming Act and State Fair Gaming Act.

The procurement opportunity includes a Small Business Set-Aside Program (SBSA) waiver, indicating that small business vendors were solicited but no offers were received, thereby allowing broader vendor participation. The estimated contract value is approximately $24,000, with the procurement identified under NIGP Code 037-88. Vendors must be fully licensed video gaming terminal operators with proven experience in state fair environments and comprehensive understanding of Illinois gaming regulations. The contract includes potential penalties for non-compliance, including possible license termination and criminal charges for false reporting. The waiver has been approved by both the Designated Agency and State Procurement Officer, following guidelines from CPO Notice #2024.10, which establishes set-aside categories for small businesses in Illinois. Prospective vendors must be prepared to meet stringent operational, financial, and regulatory requirements, with a focus on providing high-quality, well-maintained gaming terminals that enhance the state fair experience while generating revenue for state agricultural initiatives.