AGR-DQ B and G-Equipment Repair and Maintenance

The State of Illinois Department of Agriculture is soliciting bids for equipment repair and maintenance services at the Du Quoin Building and Grounds facility through an Invitation for Bid posted January 6, 2026, with responses due by January 27, 2026. The selected vendor must provide comprehensive repair and maintenance services for a diverse fleet of heavy equipment including multiple John Deere tractor models (7330, 4455, 4450, 3150, 5400, 6400), New Holland TS 110, Kubota MS 101, Caterpillar equipment (140H Motor Grader, 128F Loader, 226 Skid Loader), Ditch Witch 3700, Takeuchi TL150 Track Loader, John Deere 482C Fork Truck, and Case equipment (580 Super L Back Hoe and 621D Loader). The vendor must furnish all equipment, labor, and parts necessary for repairs and maintenance, provide written estimates within forty-eight hours of inspection at no charge to the agency, and obtain written approval before commencing any work. The contract term runs from July 11, 2026, through July 10, 2028, with potential renewal up to ten years total, and this is a time and materials contract with regular hourly rates for Monday through Friday work from 7:30 a.m. to 4:00 p.m. Central Daylight Time and emergency rates at one and one-half times the hourly rate for all other hours. Qualified vendors must be established businesses with at least three years of experience repairing agricultural tractors and heavy equipment, must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, and are prohibited from using subcontractors. Vendors must utilize Original Equipment Manufacturer parts whenever possible and may perform repairs either at the agency facility or their own repair center with responsibility for delivery and pickup if off-site services are required; prices remain firm for the first contract year with any adjustments exceeding five percent requiring written proof and agency approval.

This procurement is available to all responsive and responsible bidders meeting the stated qualifications, with award to be made to the lowest priced responsive and responsible bidder whose bid meets all specified criteria. Vendors must submit an IPG Active Registered Vendor Disclosure or complete Vendor Disclosure Form A if not registered in the Illinois Procurement Gateway, along with an Offer to the State of Illinois, signed contract documents, and applicable Business Enterprise Program and Veteran Small Business Program Utilization Plans if the contract value exceeds specified thresholds. All bids must be submitted electronically through BidBuy by the January 27, 2026 deadline and must remain firm for ninety days from opening. No specific incumbent vendor is identified in the solicitation materials, and no budget range or estimated award value is disclosed in the available documentation. A $15 fee will be deducted from the first payment for any awarded contract valued at $1,000 or more under specified sections of the Illinois Procurement Code. Bidders may protest specifications or award decisions to the Protest Review Office within fourteen days of the relevant posting or knowledge of facts giving rise to the protest, and all bids become public records under the Illinois Freedom of Information Act unless the bidder requests confidential treatment with specific statutory justification.