AGR-DQ B and G-Elevator Repair, Maintenance and Annual Inspection

The Illinois Department of Agriculture is soliciting sealed bids for elevator repair, maintenance, and annual inspection services at the Du Quoin Building and Grounds facility in Piatt County through Invitation for Bid (IFB) B-49721, with a submission deadline of January 6, 2026. The procurement encompasses preventive maintenance, routine repairs, emergency services, and compliance testing for three elevators: one MECO hydraulic passenger elevator (4,000# capacity), one Matot drum dumbwaiter (250# capacity), and one Garaventa hydraulic passenger elevator (1,400# capacity). Required services include monthly inspections with checklists, machine room monitoring, emergency response within two hours, preventive maintenance during normal business hours, and comprehensive operational reporting upon contract expiration. Vendors must demonstrate a minimum of five years of experience in elevator repair and maintenance, maintain all required federal, state, county, and city licenses, provide only manufacturer-authorized parts or authorized substitutions, and comply with prevailing wage requirements where applicable. The contract term is five years from date of execution, with potential extension to a maximum of ten years, and pricing shall be submitted as separate line items for monthly preventive maintenance costs, hourly labor rates for three time categories across all five contract years, and estimated total material costs. Vendors must carry general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with no subcontracting of labor permitted. Award will be made to the lowest-priced responsive and responsible bidder.

This procurement is subject to the State of Illinois Business Enterprise Program (BEP) utilization requirements, establishing an aspirational goal of awarding not less than 30 percent of total contract dollar amounts to BEP-certified vendors and not less than 3 percent to SDVOSB and VOSB certified vendors, with bidders required to submit a completed BEP Utilization Plan or face rejection as non-responsive. Bidders may claim Illinois Business Preference and Domestic Product Preference under the Illinois Procurement Code if they meet qualifying criteria and submit appropriate documentation and affidavits. All bid submissions must be made electronically through the BidBuy platform and include a Vendor Disclosure (Form A) or IPG Active Registered Vendor Disclosure (Form B), an Offer to the State of Illinois, the Contract document, and the BEP Utilization Plan, with submissions through alternative channels such as mail or email not accepted. Bidders must be registered with the Illinois Secretary of State to transact business in Illinois and comply with numerous state and federal statutory requirements regarding prevailing wage, drug-free workplaces, anti-discrimination provisions, and cybersecurity directives. A $15 fee is required from awarded bidders for contracts of $1,000 or more to support the Minority Contractor Opportunity Initiative, and all resulting contracts will be governed by the State of Illinois Standard Terms and Conditions available on the Chief Procurement Office website, with bidders permitted to submit redlined exceptions for State consideration. The solicitation does not specify an incumbent vendor or existing contract value, though the specific budget for this procurement will be entered by the State prior to contract execution.