AGR-DQ B and G-Elevator Repair, Maintenance and Annual Inspection

The Illinois Department of Agriculture has issued an Invitation for Bid (IFB) for elevator repair, maintenance, and annual inspection services at the Du Quoin Building and Grounds facility. The procurement covers three specific elevators: a MECO hydraulic passenger elevator, a Matot drum dumbwaiter, and a Garaventa hydraulic passenger elevator. The contract requires comprehensive preventive maintenance, routine and emergency repairs, and monthly inspections, with emergency service response mandated within two hours of notification. Vendors must comply with federal, state, and local safety codes, ANSI standards, and OSHA requirements, and are prohibited from subcontracting. The bid must be submitted electronically through the BidBuy platform by November 26, 2025, with pricing to be submitted as a firm fixed price for a five-year contract term, including monthly preventive maintenance costs and hourly labor rates for different time periods. Evaluation will be based on responsibility and responsiveness, with the contract anticipated to be awarded to the lowest-priced responsive and responsible bidder.

The procurement includes a Business Enterprise Program (BEP) Utilization Plan with an aspirational goal of awarding 30% of total contract value to BEP-certified businesses and 3% to veteran-owned businesses. Bidders must be registered with the Illinois Small Business Set-Aside Program and submit a BEP Utilization Plan, with failure to do so rendering the bid non-responsive. Vendors are required to provide comprehensive documentation including a Vendor Disclosure Form, proof of business registration, and certifications of compliance with various state and federal statutes. The contract requires vendors to maintain specific insurance coverage, including $1,000,000 per occurrence in commercial general liability insurance and workers' compensation insurance. While a specific contract value is not explicitly stated, the procurement documents indicate the contract will be estimated rather than firm-priced, with the maximum amount to be determined by the State prior to execution. A Minority Contractor Opportunity Initiative fee of $15 will be required for the awarded contract, which may be partially or wholly funded by federal funds.