AGR-DQ B and G-Elevator Repair, Maintenance and Annual Inspection

The Illinois Department of Agriculture is seeking a contractor for comprehensive elevator repair, maintenance, and annual inspection services for three specific elevators located at the Du Quoin Building and Grounds facility. The contract covers a hydraulic passenger elevator in the Grandstand (4000# capacity), a dumbwaiter in the Grandstand (250# capacity), and a hydraulic passenger elevator in the Old Admin building (1400# capacity). The procurement opportunity is specifically targeted for Piatt County, with a contract posting date of March 12, 2025, and a proposal due date of March 18, 2025. Key service requirements include monthly inspections, preventive maintenance, emergency repairs, and systematic examination of all elevator components, with the contractor responsible for providing comprehensive services involving cleaning, adjustment, lubrication, repair, and replacement of elevator machinery, electrical systems, doors, fixtures, and safety mechanisms. The vendor must commit to emergency service response within 2 hours and maintain detailed maintenance records, with a proposed contract term of three years.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontracting is explicitly prohibited, requiring the vendor to employ only their own personnel. Insurance requirements are stringent, mandating $1,000,000 per occurrence for general commercial liability and auto liability, along with worker's compensation insurance. The vendor must provide all necessary labor, materials, and equipment at no additional cost, and maintain an adequate inventory of repair parts. While specific budget ranges are not explicitly detailed, the contract is structured as a fixed-price agreement with predetermined monthly maintenance rates, regular and overtime hourly rates, and provisions for material costs. The contract emphasizes safety compliance with federal and state regulations, with the ultimate objective of maintaining the elevators in safe and fully operational condition. Potential bidders should note the comprehensive nature of the service requirements, which demand a high level of technical expertise in elevator maintenance and repair.