AGR-DQ B and G-Elevator Repair, Maintenance and Annual Inspection

The Illinois Department of Agriculture is seeking a qualified vendor to provide comprehensive elevator repair, maintenance, and annual inspection services for the Du Quoin Building and Grounds facilities. The procurement involves servicing three specific elevators: a MECO hydraulic passenger elevator with 4000# capacity, a Matot drum dumbwaiter with 250# capacity, and a Garaventa hydraulic passenger elevator with 1400# capacity. The contract term is three years, with mandatory monthly inspections and a required 2-hour emergency response time. Prospective vendors must demonstrate at least five years of elevator maintenance experience and hold all necessary federal, state, county, and city licenses. Key deliverables include detailed monthly summary reports, scheduling and payment for third-party inspections by the State Fire Marshal, and comprehensive preventive maintenance covering all labor, materials, and equipment necessary for repairs. The contract opportunity was posted on February 27, 2025, with proposals due by March 6, 2025, specifically for Piatt County, Illinois.

The contract appears to have strict vendor qualifications, prohibiting subcontractors and requiring substantial insurance coverage, including $1,000,000 per occurrence in general commercial liability, $2,000,000 annual aggregate liability, $1,000,000 in auto liability, and appropriate worker's compensation coverage. Parts provided must be manufacturer-authorized or approved substitutes, with pricing based on an approved discount from list price. While no specific set-aside designations for disadvantaged enterprises are mentioned in the available documentation, the contract terms suggest a competitive procurement process focused on technical capability and comprehensive service delivery. The contract pricing is firm and includes F.O.B. destination with all transportation and handling costs integrated into the unit price. Although a specific budget range is not explicitly stated, the detailed requirements indicate a potentially significant contract value commensurate with the comprehensive maintenance and inspection services required for multiple elevator systems.