AGR-Cannabis/WM-Scale Calibration

The state of Illinois, specifically the Department of Agriculture's Bureau of Cannabis and Bureau of Weights and Measures, is seeking a sole source procurement for specialized scale calibration and repair services. The contract covers annual calibration and maintenance for specific Mettler-Toledo mass comparators, including models XP 604 KM, XP 2003 KL, XP 64003 L, XPR 26, XPR 205, XPR 2004 SC, and XPR 10003 SC for the Weights and Measures bureau, plus two additional units for the Cannabis bureau. The procurement is classified as a small purchase with sole source conditions, with a contract duration of four years and a maximum total term not exceeding ten years. The solicitation requires all services to be performed within the United States, with no subcontractor involvement permitted. Vendors must provide comprehensive insurance coverage, including $1,000,000 per occurrence for general commercial liability, $2,000,000 annual aggregate, $1,000,000 auto liability, and mandatory worker's compensation. The contract opportunity was posted on November 4, 2024, with proposals due by November 8, 2024, and will be finalized through the BidBuy Purchase Order system.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires vendors to maintain stringent insurance requirements and possess specialized technical capabilities for calibrating precise scientific measurement equipment. Labor for additional services outside the initial contract scope must be pre-approved in writing by agency personnel and quoted separately. While the exact contract value is not specified, the requirement for multiple high-precision Mettler-Toledo mass comparators suggests a potentially significant investment in specialized metrology services. The sole source nature of the procurement indicates a unique vendor qualification or technological capability that makes this provider the only suitable candidate for the scale calibration and repair services. The contract's four-year base term with potential extensions up to ten years provides stability and continuity for the Illinois Department of Agriculture's measurement and cannabis-related technical infrastructure.