AGR-Cannabis/WM-Scale Calibration

The State of Illinois Department of Agriculture is seeking a sole source contract for cannabis and weights and measures scale calibration services with Mettler-Toledo, LLC. The procurement specifically covers annual calibration, preventive maintenance, and emergency repair services for multiple mass comparator models, including XPR and XP series units. The contract will have an initial four-year term with potential renewals not exceeding ten years, focusing on comprehensive maintenance for specialized laboratory and measurement equipment. All services must be performed within Illinois, with no subcontractor allowances permitted. Key deliverables include scheduled annual calibrations, on-site preventive maintenance, and responsive emergency repair services for specific scientific measurement equipment used by the Bureau of Cannabis Laboratory and Bureau of Weights and Measures.

The contract appears to be designated as a small business opportunity with strict vendor qualifications, including mandatory insurance requirements of $1,000,000 per occurrence in General Commercial Liability and Auto Liability coverage. While the procurement is structured as a sole source contract, indicating a single vendor selection, the opportunity is posted with specific restrictions and comprehensive service expectations. Additional repairs or replacement parts outside the core contract scope will require separate quotes and advance approval, with labor to be billed at predetermined standard hourly rates. Though a specific contract value is not explicitly stated, the comprehensive four-year service commitment suggests a potentially significant financial arrangement. The procurement timeline indicates a narrow window for response, with the opportunity posted on February 10, 2025, and proposals due by February 13, 2025, requiring rapid vendor preparation and submission.