AGR-Cannabis-Audio Serviced during Hemp Summit

The Illinois Department of Agriculture is seeking audio-visual services for the 2025 Industrial Hemp Summit, scheduled for March 27, 2025, at the Artisan Building on the Illinois State Fairgrounds. The Basic Ordering Agreement (BOA) requires a vendor to provide comprehensive audio-visual equipment and services, including two 9x12 projector screens, presentation monitors, 4-6 powered speakers, an audio mixer, multiple microphones, lighting fixtures, and necessary cables and equipment. Vendor qualifications include being an authorized dealer with at least 5 years of manufacturing experience, with parts and service availability within Illinois. The contract term extends through June 30, 2025, with a one-time payment structure and F.O.B. destination pricing that includes transportation and handling costs. The Department of Information Technology (DoIT) will supplement the vendor's services by providing cameras, video switcher, and a livestream feed with real-time auto-captions. The proposal is due by February 20, 2025, with the vendor expected to manage load-in, show operations, and load-out for the event.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be a standard procurement opportunity open to qualified audio-visual service providers who meet the technical and experience requirements. The total contract value is under $50,000, indicating a relatively small-scale procurement for a specialized event. The vendor must be prepared to accommodate potential date or venue changes within the fairgrounds, demonstrating flexibility as a key requirement. While no incumbent vendors are listed, the detailed equipment specifications suggest a preference for vendors with specific technical capabilities and professional audio-visual event management experience. The contract allows for comprehensive audio-visual support, with the vendor responsible for providing high-quality equipment and professional technical support for the Industrial Hemp Summit.