AGR-Budget and Fiscal-Project Management Services-Grant Support

The Illinois Department of Agriculture is conducting a small purchase procurement with sole source conditions for Budget and Fiscal-Project Management Services-Grant Support (Contract AGR-B-51806). The vendor will provide comprehensive grant management support services centered on the agency's adoption and expansion of the EUNA Grants management platform. Primary deliverables include project management services with a designated project manager to oversee implementation and provide regular status reporting; onsite implementation and configuration services consisting of preparatory activities, two days of onsite working sessions (up to six hours each for Pre-Award/Award and Post-Award activities), and post-onsite follow-up support (up to six hours); and additional implementation and training support services available on a time-and-materials basis utilizing a predefined pool of up to 50 hours. The vendor must coordinate implementation across remote and onsite sessions, validate grant lifecycle workflows, document configuration decisions, and enable agency staff to effectively operate the system. The contract operates on a firm, fixed-price basis for project management and onsite services, with hourly rates applied to the additional support component, and requires monthly billing for actual hours worked not to exceed 50 total hours. The contract term commences upon final execution and extends through September 15, 2026, with a maximum total term not exceeding ten years including any renewals or extensions. The proposal deadline is April 28, 2026.

The procurement does not specify set-aside designations or restrictions on respondent types based on enterprise classifications. No incumbent vendors or current contractors are identified in the available documentation. The vendor must integrate with and support the EUNA Grants management platform, which represents the existing infrastructure requiring vendor coordination and expertise. Standard Illinois certifications and compliance obligations apply, and vendors must maintain insurance including $1,000,000 general commercial liability per occurrence with $2,000,000 annual aggregate, $1,000,000 auto liability per occurrence, and statutorily required workers' compensation coverage. The total contract value is not specified in the available information, as the maximum payment amount is to be entered by the State prior to execution. The contract is subject to availability of funds and may be terminated by the State for convenience with 30 days' notice or for cause immediately upon notice, and all work products and intellectual property created become the sole property of the State of Illinois.