Agent of Record

The City of St. Cloud, located in Florida, is conducting a Request for Qualification (RFQ) #2024-164 to procure an Agent of Record for comprehensive insurance consultant and brokerage services. The procurement is seeking a qualified consultant to provide "as-needed" services managing various insurance programs, including group health, dental, vision, life & disability, workers' compensation, property & casualty, and general liability coverage. Key objectives include reviewing existing benefit plans, identifying potential coverage gaps, benchmarking pricing, negotiating health plans, managing COBRA administration, and providing comprehensive reporting and compliance services. Minimum qualifications require consultants to demonstrate experience in providing professional insurance/brokerage services and be licensed to do business in Florida. The RFQ was released on September 15, 2024, with a non-mandatory pre-response conference scheduled for October 1, 2024, and proposals due on October 17, 2024, at 10:00 am. The City will evaluate and select respondents at its discretion, with the successful consultant required to negotiate and execute a Professional Services Agreement.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The City currently works with multiple insurance providers, including Cigna for medical, MetLife for dental, Humana for vision, Davies for workers' compensation, and The Standard for life insurance. The organization employs approximately 517 full-time and 131 part-time employees, suggesting a potentially significant contract scope. Funding for the contract is subject to availability and will adhere to Florida Statutes, with the City reserving the right to negotiate all respondent fees, costs, and charges. While a specific budget range is not explicitly stated, the City may favorably consider firms with access to health insurance pools. The successful respondent must provide key personnel for the work and cannot subcontract or transfer work without prior written City consent, with subconsultants subject to City approval.