Ag Services Haying Milford Wildlife Area

The Kansas Department of Administration, Office of Procurement and Contracts, is soliciting competitive bids for agricultural haying services at the Milford Wildlife Area on behalf of the Kansas Department of Wildlife and Parks. The procurement (Event ID EVT0010338) involves haying activities across seven distinct tracts totaling 130.8 acres in odd years and 119.7 acres in even years, with one permit to be awarded per tract. Bidders must have a primary residence within 40 miles of the tract they are bidding on and can submit bids for multiple tracts. The contract will span 10 years, structured with an initial 1-year term from award to December 31, 2025, followed by three additional 3-year terms. Haying is restricted to the period between July 15 and August 15 annually, with only one cutting per year allowed. Successful bidders must follow specific wildlife management guidelines, including leaving 6-8 inches of grass standing and maintaining 100-foot strips along roadways and field edges. The evaluation criteria will be based on the highest annual cash rent per acre, with the cash bid price applying throughout the contract period.

The procurement includes set-aside considerations for various business categories, including Disabled Veteran Owned Business and Certified Business programs. Bidders must provide proof of $500,000 in general liability insurance and workers' compensation insurance if required by law. Political subdivisions are permitted to utilize this contract, and the state encourages practices that discourage human trafficking. Bidders must submit several mandatory forms, including a Tax Clearance Certificate, Boycott of Israel form, Sexual Harassment form, and Immigration Reform and Control form. While specific award values are not explicitly stated, the contract allows for potential use of procurement cards (P-Cards) by state agencies with no additional charges. The shipping destination is specified as Pratt Headquarters located at 512 SE 25th Ave, Pratt, KS 67124, with freight terms of FOB Destination Freight Prepaid. The bid period runs from May 19, 2025, to June 16, 2025, with bids due by the final date.