Aerial photography, manned aircraft& unmanned aerial vehicle

Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #750764 on March 2, 2018, for aerial photography services utilizing both manned aircraft and unmanned aerial vehicles (UAVs). The solicitation comprises two separate lots: Lot #1 addresses manned aircraft aerial photography with 11 line items covering monthly scheduled shoots and special order shoots with deliverables including digital files, DVDs, CDs, and various print sizes, estimated at quantities ranging from 7 to 302 units over a 12-month period; Lot #2 addresses UAV aerial photography and video services with 17 line items including still photography in multiple print sizes and video services ranging from 15 to 120 minutes of flight duration, with estimated quantities from 2 to 38 units over 12 months. Qualified bidders must submit firm, fixed unit pricing valid for 90 days from the opening date, with delivery of completed work required within seven business days of receiving a delivery order, except in cases of adverse weather or cloudy conditions. Mandatory qualifications include a minimum of three references for similar work completed within the past three years, proof of FAA Part 61 Commercial Pilot License for Lot #1 and/or FAA Part 107 UAS/UAV License for Lot #2, and evidence of required insurance coverage including aircraft liability insurance with minimum limits of $1,000,000 combined single limit and workers' compensation insurance under Florida Statute Chapter 440. Award shall be made on a lot-by-lot basis to the lowest responsive, responsible bidder, with the County reserving the right to reject awards resulting in less than $1,000 or those deemed financially disadvantageous. Quotations were required to be submitted by March 9, 2018, at 4:00 p.m. Palm Beach County time via fax or email, with the contract term established at 12 months with options to renew for four additional 12-month periods at the discretion of the County, subject to mutual written agreement and appropriation of funds.

The procurement includes preferential considerations for local vendors and certified small business enterprises (SBEs). A 5% local preference may be applied to quoters having a permanent place of business in Palm Beach County or the Glades, and an additional 5% preference may be extended to certified small business enterprises within 10% of the lowest bid. All pricing must include supervision, labor, equipment, materials, tools, machinery, transportation, FAA waivers, flight and airport fees, and all required licenses, with payment rendered only upon satisfaction and acceptance of delivered items. The County is exempt from federal and state taxes, and vendors are responsible for creating or activating a Vendor Registration Account through the County's Vendor Self Service (VSS) system prior to submission and for monitoring the system for any solicitation amendments issued before the submission deadline. No incumbent vendors or budget range values were specified in the solicitation documentation. The contract represents an open-ended service procurement on an as-needed and monthly basis, with pricing structured to accommodate various photography and videography requirements across multiple County departments.