A/E Services-Hawks Nest & Pipestem New Tramways

The State of West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting architectural and engineering services through a Centralized Expression of Interest (EOI) process for the replacement of existing tramways at Pipestem Resort State Park in Summers County and Hawks Nest State Park in Fayette County. The solicitation seeks qualified firms to provide design, specifications, and construction contract administration services classified as civil engineering services under commodity code 81101500. Responses must be submitted by September 22, 2021, at 1:30 PM ET, with a written questions deadline of September 14, 2021, at 4:00 PM ET. The evaluation will be conducted on a 100-point scale comprising qualifications and past performance (40 points), goals and objectives with anticipated concepts and methods of approach (40 points), and oral interview performance (20 points). The state will identify the three highest-qualified firms for interviews, after which the highest-ranked firm will enter price negotiations. The apparent successful vendor must provide Commercial General Liability Insurance of $1,000,000, Automobile Liability Insurance of $500,000, and Professional/Malpractice/Errors and Omissions Insurance of $1,000,000 prior to contract award.

The solicitation document does not specify set-aside designations or restrictions limiting responses to particular types of organizations, nor does it identify any incumbent contractors or existing tramway infrastructure requirements for integration. Vendors must submit a Purchasing Affidavit, and if the contract value reaches $1 million or more, a Disclosure of Interested Parties form. The initial contract term is two years from the award date, with renewal options limited to two additional successive one-year periods, contingent upon mutual written consent and appropriate approvals. Notably, the solicitation explicitly prohibits price or fee information in vendor responses, with pricing to be negotiated following the ranking of the three finalists in accordance with West Virginia Code 5G-1-3. No specific budget range or award value is disclosed in the available solicitation documents. All vendor submissions are considered public documents subject to disclosure under West Virginia law.