A&E - Meadow River WMA Wetlands Project

The State of West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting qualified architectural and engineering firms to provide comprehensive services for the Meadow River Wildlife Management Area (WMA) wetlands project located in Greenbrier County, West Virginia. The procurement seeks firms capable of evaluating, designing, specifying, and providing construction administration services for the establishment of a natural seasonal wetland area at the existing Meadow River WMA. Key project objectives include reviewing site conditions to evaluate feasibility while minimizing costs and ecological disturbance, designing and permitting facilities consistent with Division of Natural Resources needs and applicable law and code, and providing construction contract documents and administration services with competent professionals to ensure proper construction and functioning. The expression of interest submission deadline is December 3, 2025, at 1:30 p.m. Eastern Time, with bid opening at the Department of Administration Purchasing Division office located at 2019 Washington Street East, Charleston, West Virginia 25305. A mandatory pre-bid meeting is required for all vendors submitting bids, with attendance verified through an official attendance sheet. The selection process utilizes a 100-point scoring system consisting of 40 points for qualifications, experience, and past performance; 40 points for anticipated concepts and methods of approach to achieve project goals and objectives; and 20 points for oral interview performance. Vendors must not include any price or fee information in their responses, as the State will select the best value solution in accordance with West Virginia Code 5G-1-3. Required insurance coverage includes commercial general liability insurance of at least $1,000,000 per occurrence, automobile liability insurance of at least $500,000 per occurrence, and professional/malpractice/errors and omissions insurance of at least $1,000,000 per occurrence. Inquiries regarding the solicitation should be directed to Joseph (Josh) E. Hager III at (304) 558-2306 or joseph.e.hageriii@wv.gov.

The solicitation documents do not explicitly identify set-aside designations or restrictions specifically limiting response to disadvantaged enterprises, minority-owned businesses, or other protected classifications; however, all respondents must comply with West Virginia Code provisions regarding domestic steel, aluminum, and glass preferences and prohibitions against boycotts of Israel. No incumbent vendors or current contractors are identified in the available solicitation materials. The contract term is classified as a construction/project oversight contract that becomes effective upon execution and continues until the project is complete. All bids must be submitted on or before the closure date through wvOASIS electronic submission, paper delivery, or facsimile to the Purchasing Division, and vendors must acknowledge receipt of all addenda issued with the solicitation to avoid bid disqualification. The solicitation documents do not provide specific award values or budget ranges for the project, instead indicating that the State will conduct price negotiations with the highest-ranked firm following the selection and interview process.