A&E - Coopers Rock New Electrical Service

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting qualified architectural and engineering (A&E) firms to provide design, specification, and construction contract administration services for the replacement and upgrade of electrical infrastructure at Coopers Rock State Forest located in Monongahela and Preston Counties. The project addresses aging electrical systems comprising 18,000 feet of overhead line and 900 feet of underground line (beneath Interstate 68), with the objective of improving service capacity to meet current facility loads and ensuring compliance with current electrical codes. Vendors must demonstrate professional engineering qualifications, a documented history of projects completed within budget and schedule, competent experience in relevant disciplines, and clear communication procedures with the owner. The evaluation process follows West Virginia Code 5G-1-3, utilizing a 100-point scoring system comprised of 40 points for qualifications and experience, 40 points for goals and objectives, and 20 points for oral interview performance; the state will select the three most qualified firms, conduct interviews, and rank them before commencing scope and price negotiations with the highest-ranked firm. Required insurance includes Commercial General Liability Insurance ($1,000,000 per occurrence), Automobile Liability Insurance ($500,000 per occurrence), and Professional/Malpractice/Errors and Omissions Insurance ($1,000,000 per occurrence). The Expression of Interest closes on August 12, 2025, at 1:30 p.m. ET, with a mandatory pre-bid meeting required for all vendors submitting bids, verified through sign-in sheets. The contract term is three years from the effective start date, and price or fee information is explicitly prohibited from vendor responses, as evaluation will be based solely on qualifications, experience, past performance, anticipated concepts and methods, and oral interview performance.

The solicitation documents do not identify set-aside designations, restrictions on organization types, disadvantaged enterprise requirements, incumbent vendors, or current contractors. No existing infrastructure or technology integration requirements are specified in the available documentation. The contract is funded through state appropriations for the Division of Natural Resources and is contingent upon legislative appropriation or alternative funding sources becoming available; however, the specific award value or budget range is not disclosed in the provided solicitation materials. All bids must be submitted without signatures on the certification and signature page or through wvOASIS, with bids received after the opening date and time being disqualified and email submissions not accepted. Vendors must acknowledge receipt of all addenda issued with the solicitation. For additional specifications, terms, conditions, and project details, interested vendors should contact Joseph (Josh) E. Hager III, the procurement buyer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.