Adolescent Healthy Relationships Evaluation

The South Dakota Department of Health (SDDOH) is seeking a qualified contractor to provide comprehensive technical assistance and evaluation services for four federally-funded adolescent health and relationships programs. The procurement involves a Request for Proposal (RFP) targeting an independent evaluator to assess the State Personal Responsibility Education Program (PREP), Rape Prevention Education (RPE), Title X Family Planning Program (SD PLAN), and Maternal Child Health (MCH) Adolescent Health initiatives. Key deliverables include annual evaluation plans, logic model development, data collection oversight, client satisfaction surveys, federal reporting assistance, annual evaluation reports, and conference presentations. The successful contractor must demonstrate specialized expertise in program evaluation, familiarity with federal grant reporting requirements from HRSA, FYSB, and CDC, and experience managing multi-program evaluation initiatives. Key dates include offeror questions due December 12, 2025, with responses provided December 29, 2025, and proposal submissions due January 26, 2025, at 5:00 p.m. CST. Evaluation criteria will focus on technical competence, resources, past performance, project management capabilities, cost, and availability to the project location. The contractor must provide at least one full-time employee dedicated to evaluation support and technical assistance.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types. The contract period is twelve months, commencing June 1, 2026, through May 31, 2027, with potential continuation awards for up to four additional twelve-month periods contingent upon performance and available appropriations. The total contract amount is not to exceed $150,000.00 for the initial year, which covers all costs including personnel, supplies, and travel (budgeted for four in-state and one out-of-state trip). Indirect costs are capped at 6.3% of the total contract amount. Submissions can be made electronically or as paper copies to Sarah Barclay, the Healthy Relationships Program Manager, with the RFP number #26-0904004-007. While no incumbent vendor is mentioned, the evaluation will require integration with existing program data and reporting systems across the four targeted adolescent health programs. Negotiations on compensation and performance schedules may occur prior to the final award, which is anticipated by March 2, 2025.