Adobe License w/ Maintenance Renewal - 1 yr

The Maryland State Treasurer's Office is conducting a procurement for Adobe software licenses through a Small Business Reserve (SBR) Purchase Order Request for Proposals (PORFP) under the Commercial Off-the-Shelf Software (COTS 2012) Master Contract. The specific procurement seeks 110 Acrobat Pro subscription licenses and 5,000 Adobe Acrobat Sign enterprise transactions, with a license and maintenance period from 5/18/2025 to 5/17/2026. Eligible bidders are limited to Master Contractors previously awarded contracts under the COTS 2012 contract number 060B2490021. The proposal is due on 5/8/2025, with a deadline for submitting questions set at 5/2/2025. Evaluation criteria will focus on meeting all requirements and pricing, with the award recommendation based on the most advantageous offer. Contractors must be authorized Adobe resellers and are required to provide a Manufacturer's Suggested Retail Price (MSRP) screenshot with their bid. The license distribution is scheduled within 5 days of award, with invoicing to be completed via email to the state treasurer's accounts payable department.

The procurement is specifically designated as a Small Business Reserve (SBR) solicitation, which means only certified small businesses meeting specific statutory requirements are eligible to bid. Potential contractors must complete and submit two critical legal documents: the Bid/Proposal Affidavit and the Contract Affidavit, which require comprehensive certifications regarding business practices, non-discrimination, tax compliance, and ethical standards. These affidavits demand attestations covering areas such as minority business enterprise laws, conflict of interest disclosures, and compliance with state and federal regulations. While specific budget details are not explicitly stated, the scope involves licensing for 110 Acrobat Pro subscriptions and 5,000 enterprise transactions, suggesting a significant but not enormous procurement value. Additional requirements include providing virus-free software, offering no restocking fees, and meeting all legal and regulatory compliance standards outlined in the Maryland Code of Regulations. Contractors must also be prepared to demonstrate good standing with the State Department of Assessments and Taxation and potentially disclose financial and political contribution information depending on the contract's value.