Admission recruitment mailers

Colorado State University Pueblo is seeking a procurement for Admissions Recruitment Mailers through a Documented Quotes (DQ) solicitation, specifically DQ24-00006. The project encompasses printing, design, and bindery services for 15 distinct printed marketing materials targeting prospective students, including an Intermediate Piece (15,000 quantity), Scholarships/Visit Experience piece (23,000 quantity), Fall and Spring Discover Day Postcards (16,000 each), and various other collateral such as Financial Aid Postcards, Fortune Tellers, Viewbooks, and Paper Fans. A mandatory pre-submittal meeting is scheduled for March 21, 2024, with bid submissions due on April 4, 2024, at 2:00 PM MST. The contract will cover fiscal year 2024/2025 (July 2024 through June 30, 2025), with no price increases permitted during this period. Evaluation will be based on the best overall bid package, with all materials to be F.O.B. Colorado State University Pueblo and including all freight and charges. Vendors must submit an original Pricing Information and Vendor Information document, a completed W-9, and a Business Self Certification Form.

The solicitation encourages participation from diverse business enterprises, with a Business Self Certification Form that allows vendors to self-identify as small businesses, including Woman-Owned, Veteran-Owned, Service-Disabled Veteran-Owned, HUBZone, and other minority business enterprise categories. Vendors must provide North American Industry Classification System (NAICS) codes and specify primary commodities in advertising, marketing, and printing services. While specific budget ranges are not explicitly stated, the comprehensive nature of the project involving 15 different printed materials suggests a potentially significant contract value. The university will handle all mailing logistics, focusing vendor requirements on printing, design collaboration, and material production. Vendors must be prepared to work closely with university staff on design elements, with some materials requiring direct design collaboration and others using university-provided designs. The procurement process emphasizes not just pricing, but also technical capabilities, design expertise, and the ability to produce high-quality recruitment materials that effectively communicate with prospective students.