Administrative Laptops

Uplift Education, an open enrollment charter school network headquartered in Dallas, Texas, is soliciting proposals for the procurement of administrative laptops and comprehensive related services through a formal Request for Proposal (RFP). The solicitation seeks qualified vendors to supply Dell, HP, Acer, or equivalent Chromebook devices totaling 800 units in Year 1, with specifications including 14-inch non-touch screens, Intel i5 processors or equivalent, 16GB RAM, and 256GB SSD storage. Required deliverables and services encompass hardware imaging, testing, installation, sanitation, and deployment services, along with a minimum five-year hardware warranty and firm pricing for the entire contract term that includes all associated costs such as project management, asset tagging, delivery, and any subscriptions or licenses. Evaluation criteria weights purchase price at 30 percent, quality of goods and services at 20 percent, extent to which services meet network needs at 25 percent, cooperative participation with certified Texas state cooperatives at 10 percent, vendor reputation and references at 10 percent, and past vendor relationship with Uplift at 5 percent. Critical deadlines include a pre-proposal conference on February 12, 2026, at 3:00 PM CST via Microsoft Teams, a question submission deadline of March 3, 2026, at 5:00 PM CST, proposal submission deadline of March 12, 2026, at 5:00 PM CST via Uplift's Bonfire website, proposal opening on March 13, 2026, evaluation and negotiation occurring March 23-27, 2026, best and final offers due March 31, 2026, at 5:00 PM, and contract approval by April 7, 2026. All equipment must be delivered FOB destination with prepaid freight to Uplift's warehouse at 4010 La Reunion Parkway, Suite 100 & 120, Dallas, Texas 75212, with defective products replaced within 30 days.

The solicitation does not specify designated set-asides for disadvantaged enterprises or restrictions limiting organizational types from responding, though Uplift reserves the right to award to a single vendor or multiple vendors based on best value determination. Successful contractors must maintain liability insurance with Uplift named as certificate holder, comply with background check requirements for school-related work, and maintain accurate records for five years post-contract. Uplift is a tax-exempt entity and does not accept COD shipments, maintaining standard payment terms of net 30 to 45 days from receipt of a correct invoice reflecting delivered goods or services. No incumbent vendors, existing contractors, or technology integration requirements are specified in the solicitation documents. The RFP does not provide an explicit budget range or award value; however, the procurement scope of 800 laptops with comprehensive services in Year 1 suggests a significant contract opportunity with potential for expansion in subsequent years.