Administrative and Logistical Support-Water Advisory Council

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) is seeking a contractor to provide administrative and logistical support for the Water Use Advisory Council through a Request for Proposal (RFP) released on October 21, 2019. The selected vendor will be responsible for managing council membership, coordinating quarterly 3-hour meetings and separate 2-hour leadership committee meetings, maintaining comprehensive documentation, and preparing biennial legislative reports. Key qualifications include a minimum of 2 years professional experience in meeting organization and logistics, with a preference for candidates holding a Bachelor of Science or advanced degree in biological or physical sciences. The evaluation criteria will assess proposals across four domains: Statement of Work Requirements (15 points), Key Personnel Education (25 points), Key Personnel Experience (35 points), and Vendor Questions (25 points), with a minimum technical score of 80 points required to advance to pricing review. Critical procurement dates include a question submission deadline of October 31, 2019, and a proposal submission deadline of November 19, 2019, with an anticipated contract start date of December 13, 2019. The initial contract term will run through December 12, 2022, with potential for two one-year renewals.

The RFP does not specify set-aside designations or restrictions on respondent types, nor does it indicate a specific budget range or funding source. Most meetings will be located in the Lansing area, with occasional sessions in other parts of Michigan. The contractor will be expected to develop meeting agendas in consultation with council leadership, prepare meeting announcements, draft minutes, and produce legislative reports, with the first biennial report due in December 2020. The contractor will coordinate with four existing committees but will not be responsible for meeting facilitation or program administration. EGLE will manage the posting of materials and meeting announcements on their existing council webpage in compliance with Open Meetings Act requirements. Invoicing will be conducted quarterly, with pricing required to remain firm for the entire contract term. While no incumbent vendor is identified, the previous council report from 2014 provides a reference point, measuring approximately 195 pages in length.