PSC Questions EGLE's responses.xlsx
XLSX spreadsheet 12 KB Posted
- Solicitation number
- RFP-761-200000000109-2
- Issued by
- Michigan
About this file
This is a Q&A document from the Michigan Department of Environment, Great Lakes, and Energy (EGLE) regarding RFP No. 200000000109 for Water Use Advisory Council support services. The contractor will be responsible for developing meeting agendas with council leadership input, preparing meeting announcements, drafting meeting minutes, and producing legislative reports. The council meets quarterly for 3-hour sessions, with separate 2-hour leadership committee meetings also held quarterly. Most meetings will be held in the Lansing area, with occasional meetings in other parts of the state. The contractor will coordinate with four existing committees but is not expected to facilitate meetings or assist with program administration.
The legislative reporting requirement is biennial, beginning December 2020, with report lengths varying based on committee recommendations. For reference, the 2014 council report was 195 pages. The contractor will prepare materials for posting on EGLE's existing council webpage, while EGLE will handle the actual posting of materials and meeting announcements in compliance with Open Meetings Act requirements. No new project website creation is required.
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| File | Type | Posted |
|---|---|---|
| WRD Advisory Council RFP.docx | DOCX document |
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Sheet1
| Water Use Advisory Council Questions: RFP No. 200000000109 | ||||
| Q # | Document and Section | Page # | Bidder Question | EGLE Response |
| 1 | General | N/A | What role does EGLE anticipate the consultant having to support overall project management and facilitation? If none is currently anticipated, is EGLE receptive to modifying the scope of work to include these elements? | EGLE doesn't anticipate needing a facilitator for the council meetings. We're not sure what you mean by "support overall project management". The contractor is not expected to assist EGLE in administering the Water Use Program under Part 327. |
| 2 | Water Use Advisory Council RFP, Version 8 - "Legislative and Other Reporting" | 14 | Can EGLE offer insight about the number, frequency, and length of reports that would be produced in given 12-month period? | Part 328 requires a legislative report every two years beginning in December 2020. The length of the reports will vary, depending in part on how many recommendations are made by the committees and approved by the whole council. As a worst case estimate, the December 2014 final report of the Water Use Advisory Council was 195 pages. |
| 3 | Water Use Advisory Council RFP, Version 8 - "Council Meetings" | 13 | What role will the consultant play in developing meeting agendas for leadership meetings and the full council meetings? | The consultant will develop the meeting agendas with input from the council leadership committee. |
| 4 | Water Use Advisory Council RFP, Version 8 - "Schedule A" | 13-16 | Throughout Schedule A are multiple references to posting materials to comply with Open Meetings Act requirements. Where will these materials need to be posted? Will a new project website be created, or will an existing page need to be updated on an on-going basis? | The contractor will prepare meeting announcements, draft & final meeting minutes, and the legislative reports which will be posted by EGLE on the council's web page, https://www.michigan.gov/egle/0,4561,7-135-3313_3684_64633---,00.html. EGLE will post hard copies of meeting notice announcements in Constitution Hall and EGLE will post the meeting announcements on the EGLE Calendar. |
| 5 | Water Use Advisory Council RFP, Version 8 - "Schedule A" | 13-16 | How many workgroups, if any, are anticipated? Is EGLE seeking support from the contractor for these workgroups as part of this RFP? | Currently there are 4 committees (workgroups). Other work groups may be possible. The contractor will coordinate with the committee chairs on incorporating the committee reports into the council's legislative report once they are approved by the whole council. No other support for the committee chairs is anticipated. |
| 6 | Water Use Advisory Council RFP, Version 8 - "Council Leadership" and "Council Meetings" | 13-14 | How long are the council leadership meetings (1-hour, 2-hours, etc.)? | 2 hours |
| 7 | Water Use Advisory Council RFP, Version 8 - "Council Leadership" and "Council Meetings" | 13-14 | How long are the council meetings (1-hour, 2-hours, etc.)? | 3 hours |
| 8 | Water Use Advisory Council RFP, Version 8 - "Schedule A" | 13-16 | Are meetings to be supported by the contractor anticipated to be held on a monthly basis, quarterly basis, etc.? Please clarify. | Quarterly with quarterly meetings of the Leadership Committee. |
| 9 | Water Use Advisory Council RFP, Version 8 - "Schedule A" | 13-16 | Are meetings anticipated to be held in Lansing only or will they be held throughout the state? | The majority of the council meetings will be held in the Lansing area. There may be some council meetings held in other areas of the state. |
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