Administration & analysis of the yrbs, school health profiles, & YTS surveys

The Delaware Department of Health and Social Services, Division of Public Health, is soliciting proposals through Request for Proposal HSS-26-057 for professional services to administer and analyze three youth health surveillance surveys: the Youth Risk Behavior Survey (YRBS), School Health Profiles (Profiles), and Delaware Youth Tobacco Survey (YTS). This procurement will result in two separate contracts based on distinct federal grant funding streams: Contract 1 combines YRBS (conducted in odd-numbered years) and Profiles surveys (conducted in even-numbered years), while Contract 2 covers the YTS survey (conducted in even-numbered years). The contractor must provide comprehensive data collection and analysis services in strict accordance with established Centers for Disease Control and Prevention (CDC) policies, guidelines, and protocols, with target sample sizes of approximately 3,000 completed student interviews for YRBS, 4,600 students in grades 6-12 for YTS, and principals and lead health education teachers for Profiles. Key deliverables include datasets containing the required minimum number of responses to each questionnaire, monthly progress reports, invoices, and comprehensive compliance documentation maintained for five years. Required qualifications include demonstrated experience conducting quality youth health surveillance programs, the ability to maintain data confidentiality and IT security standards, achievement of a minimum 70% response rate for YRBS and Profiles surveys, a Delaware Business License, specified insurance coverage ($1,000,000 commercial general liability and $1,000,000 medical/professional liability), and completion of background checks on all employees accessing state property or working with youth. Critical deadlines include a questions submission deadline of June 4, 2026; responses to questions posted by June 25, 2026; proposal submission deadline of July 16, 2026 at 1:00 PM EDT through the Euna Procurement portal; estimated award notification of August 7, 2026; and an estimated project start date of November 1, 2026, with the initial contract period running from November 1, 2026 through October 31, 2027, followed by four optional one-year extensions.

The RFP documentation does not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Year 1 funding is anticipated at $100,000 for the YRBS/Profiles contract and $62,000 for the YTS contract; however, actual awards and funding levels remain subject to availability of federal CDC grants and the Department's discretion. All budgeted funds must support direct costs including staff salaries and fringe benefits, supplies, incentives, printing, postage, and travel within Delaware, with indirect or administrative costs capped at 12% of direct costs. Applicants must submit separate line-item budgets for each survey area with detailed hourly rates and time allocations. Contracts will be structured as fixed-fee agreements not to exceed the specified maximum amount, with monthly invoicing and payment within thirty days of receipt by the State, and the vendor must comply with Department of Technology and Information (DTI) standards and accept payment via Automated Clearing House (ACH) or Purchase Card (P-Card) without additional fees.