Addendum No. 01 Watoga SP Cabin HVAC Improvements

The West Virginia Division of Natural Resources issued Request for Quotation (RFQ) DNR1900000111 for HVAC heating system improvements at Watoga State Park located in Marlinton, West Virginia. This construction procurement seeks installation of ductless mini-split heat pump systems across twenty-three cabins categorized into four types: six large room legacy cabins requiring 27,000 BTU (2.0 Ton) 22 SEER two-zone systems; five one-bedroom legacy cabins requiring 30,000 BTU (2.5 Ton) 21 SEER three-zone systems; ten two-bedroom legacy cabins requiring 42,000 BTU (3.5 Ton) 21 SEER five-zone systems; and two three-bedroom legacy cabins requiring 42,000 BTU (3.5 Ton) 21 SEER five-zone systems. Qualified vendors must demonstrate successful completion of at least three similar HVAC projects and provide references upon request. All work must comply with manufacturer recommendations and the International Building Code, with vendors required to provide complete materials, labor, and equipment. Deliverables include proper installation of indoor and outdoor units, condensate drainage routing, electrical work by licensed electricians, concrete pads for outdoor units, and retention of existing baseboard heaters in service. A non-mandatory pre-bid meeting was held April 29, 2019 at 1:00 p.m. EST at Watoga State Park, with a technical question deadline of May 3, 2019 at 9:00 a.m. EST. Bids closed May 14, 2019 at 1:30 p.m. EST and were submitted electronically through wvOASIS or delivered to the Division of Natural Resources Property and Procurement Office at 324 4th Avenue South, Charleston, West Virginia 25303-1228. Contract award will be made to the lowest qualified responsible bidder, with project completion expected within 180 days and liquidated damages assessed at $250 per day for delays. A two-year warranty on materials and workmanship from the date of project acceptance is required.

The solicitation documents do not reference any set-aside designations for disadvantaged enterprises or restrictions limiting organizational types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. Bidders must submit a 5 percent bid bond with their proposals and furnish performance bonds, labor and material payment bonds, maintenance bonds, and proof of insurance with the Division of Natural Resources listed as certificate holder prior to contract award. Successful bidders must maintain a valid contractor's license, drug-free workplace certification, and registration with applicable West Virginia state agencies including the Department of Administration's Finance Division and Division of Purchasing. The procurement does not specify an overall contract award value or budget range in the available solicitation materials.