Addendum #2 UHF Digital Television Transmitter

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Educational Broadcasting Authority (EBA), issued a Competitive Request for Quotation (CRFQ 0439 EBA1900000004) for the one-time procurement of a single 30,000 Watt Liquid Cooled UHF Digital Television Transmitter. The solicitation was issued on October 19, 2018, with a closing deadline of October 30, 2018, at 1:30 p.m., establishing a compressed four-day submission window. The equipment is classified as audio/video equipment under Commodity Code 52161523 and must be delivered to the Educational Broadcasting Authority facility located at 124 Industrial Park Road, Beaver, West Virginia 25813. Quotations were to be submitted to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with Stephanie L. Gale serving as the designated buyer contact at (304) 558-8801. Two addenda were issued during the solicitation period to provide clarifications and additional technical specifications, including a drawing for the transmitter specifications provided in Addendum #2. The solicitation required vendors to submit comprehensive cost proposals including equipment, installation, warranty, and associated support services, with award to be made to the responsive and responsible vendor offering the most advantageous terms based on price competitiveness and technical compliance with all mandatory performance criteria.

The available documentation does not specify set-aside designations, disadvantaged business enterprise (DBE) restrictions, incumbent vendors, or current contractor information for this procurement. No information regarding preferences for small businesses, minority-owned enterprises, women-owned businesses, or other socioeconomic classifications is provided in the solicitation materials. Similarly, the specific unit pricing, total contract value, or budget range for this equipment procurement is not disclosed within the available document excerpts, as pricing details were referenced as contained on an attached pricing page. The solicitation does not indicate any requirement for integration with existing infrastructure or technology systems, nor does it specify contract term or renewal options. Interested vendors were required to demonstrate their qualifications through documentation of past experience with similar digital broadcasting equipment and confirmation of their ability to deliver the specified transmitter within the required timeframe. Invoicing for the contract was directed to the Chief Financial Officer at 600 Capitol Street, Charleston, West Virginia 25301-1223.