Addendum 01 EOI: Webster County Landfill Closure Cap Design

The West Virginia Department of Environmental Protection, through the State Purchasing Division, is soliciting professional mapping and design services for the Webster County Landfill Closure Cap Design project via a Centralized Expression of Interest (CEOI) competitive procurement. This fixed-amount contract opportunity (CEOI 0313, Contract Number DEP1600000013) seeks qualified architecture and engineering firms to provide site characterization study, leachate management design, and closure cap design services for the Webster County Landfill located in Webster County, West Virginia. Vendors must demonstrate comprehensive experience with similar environmental remediation projects, possess necessary professional licenses and certifications, and comply with all state and federal environmental regulations as established through the West Virginia Department of Environmental Protection Corrected Qualification Questionnaire. The original closing date was January 28, 2016, at 1:30 PM EST; however, Addendum No. 01 extended the solicitation closing date to February 18, 2016, at 1:30 PM EST. The technical question submittal deadline was January 8, 2016, at 5:00 PM EST. All proposals must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to Beth Collins, Buyer, at (304) 558-2157 or beth.a.collins@wv.gov. Deliverables must be invoiced and shipped to the Environmental Protection Office of Environmental Remediation at 601 57th Street SE, Charleston, West Virginia 25304.

The State of West Virginia offers vendor preference considerations ranging from 2.5 to 5 percent for eligible bidders, including West Virginia resident vendors with four years of continuous residency, vendors employing at least 75 percent West Virginia residents on the project, nonresident vendors with state affiliates or subsidiaries employing a minimum of 100 state residents, and an additional 3.5 percent preference for veterans meeting residency and employment requirements. A separate 3.5 percent preference applies to nonresident small, women-, and minority-owned businesses certified by the Purchasing Division prior to contract award. All bidders must submit a completed Purchasing Affidavit certifying compliance with West Virginia Code 5A-3-10a, confirming that neither the vendor nor any related party owes aggregate debts exceeding one thousand dollars or is in employer default. The specific contract award value and budget range are not disclosed in the available procurement documents; however, interested vendors should review all attached solicitation materials, including the General Terms and Conditions and the Expression of Interest documentation, to understand contractual obligations, insurance requirements, performance standards, and compliance expectations. Submission must include all required forms, certifications, acknowledgment of all addenda, and compliance with specified formatting requirements, with failure to meet any stated requirements potentially resulting in bid rejection regardless of technical merit or pricing competitiveness.