ADA Transition Plan Review and Consolidation

The City of Wheat Ridge, Colorado issued Request for Proposals (RFP) Solicitation 25-024 on April 23, 2025, seeking a qualified consultant to review, update, and consolidate existing Americans with Disabilities Act (ADA) transition plans for parks, recreation, facilities, and right-of-way into a single comprehensive citywide plan. This professional services procurement is open to consulting firms capable of managing complex ADA compliance projects. The scope of work encompasses five primary tasks: project initiation and data collection; review and consolidation of existing plans; facility and infrastructure evaluations; compliance recommendations with cost estimates; and development of a final ADA transition plan update. Key deliverables include a consolidated transition plan that addresses accessibility barriers across multiple city departments and infrastructure categories. The consultant must demonstrate expertise in ADA compliance standards, facility assessments, and strategic planning. The evaluation process employs a points-based methodology allocating 50 total points across five criteria: firm capabilities and references (5 points), proposed team strengths (10 points), approach and timeline (10 points), plan effectiveness (5 points), and price/total cost of ownership (20 points). Proposals were due on May 30, 2025, by 2:00 p.m. Mountain Time, with the city anticipating award pending 2026 budget approval. The project term is upon completion, and this represents the city's first contracted engagement for these specific services.

The RFP documents do not specify set-aside designations, disadvantaged enterprise restrictions, or preferences for particular vendor classifications. No incumbent contractors or current service providers are identified in the available procurement materials. The project will require integration with existing ADA transition plans documented in previous assessments, including a 2012 Parks and Recreation facility survey identifying 80 accessibility issues related to walkways, 65 findings in play areas, and 15 pool-related findings, and a 2019 right-of-way transition plan addressing 1,707 curb ramp locations and 156 miles of sidewalks with estimated total remediation costs exceeding $8.6 million. The city operates under an established ADA compliance framework that includes formal grievance procedures, reasonable accommodation policies, and designated ADA coordination oversight. No specific budget range or award value is disclosed in the procurement materials; responses will be used to establish project budgeting for the eventual contract award contingent on 2026 municipal budget approval. The selection committee may recommend award based on proposal evaluation alone or may conduct interviews with short-listed firms prior to contract negotiation with the highest-ranked vendor.