AD Project # 202613700 MASS Teachers' Retirement System, Agawam, Chicopee, East Longmeadow etc.

The Massachusetts Division of Capital Asset Management and Maintenance (DCAMM), procuring on behalf of the Massachusetts Teachers' Retirement System, is requesting proposals for a ten-year office lease of approximately 3,300 usable square feet (with flexibility to consider 2,800 to 3,800 square feet) in Agawam, Chicopee, East Longmeadow, Holyoke, Longmeadow, Ludlow, Springfield, or West Springfield, with proposals due October 29, 2026 at 2:00 p.m.

The space will house MTRS's Western Regional office providing retirement counseling, benefits processing, employer support, and member education services to approximately 15 visitors per day. The space allocation comprises staff areas with 12 seats (1 Director, 1 Assistant Director, 9 work stations, 1 visiting resources area), support areas including file room, copy/mail room, main distribution frame with 24/7 cooling and card access control, and staff support room with wellness facilities, plus entry and meeting areas with two counseling rooms, a large conference room with audiovisual capability, and receptionist counter. Circulation accounts for approximately 40 percent of total usable area.

Proposers must deliver fully managed, turnkey buildout on a gross lease basis including utilities, HVAC, janitorial, security, building maintenance, and parking. Parking requirements include 50 general spaces (24/7/365 availability for some), 11 reserved spaces, one drop-off space, and electric vehicle charging stations. Landlord's Improvements must meet ADA compliance, energy efficiency standards, low-VOC materials, sustainable construction per Executive Order 594, intrusion alarms, card access control, and integrated voice, data, and power infrastructure per detailed technical specifications.

Eligible proposers include property owners, tenants with subleasing rights, prospective purchasers with purchase-and-sale agreements, and brokers or agents with binding authority. DCAMM evaluates proposals on usable area, location suitability, building conditions, public transit access (preference for GSA Smart Location Index score of 60 or greater), parking, neighborhood characteristics, and Commonwealth Policy Objectives including Gateway Cities support, environmental justice, decarbonization, and inclusive design. Target occupancy is September 2027. Site visits will be conducted by DCAMM and the User Agency for each competitive proposal.