Ad Hoc Low Voltage Data & Phone Cabling Services

Dane County, Wisconsin is seeking proposals for Ad Hoc Low Voltage Data & Phone Cabling Services through a Request for Proposal (RFP) process. The procurement aims to secure a contractor capable of providing installation, changes, and repair services for low voltage data and phone cabling across the county's extensive computer network. The current network encompasses approximately 50 locations, supporting 3,000 users and 4,000 devices. Successful bidders must be prepared to provide written quotes, perform on-site assessments, and install/repair ethernet CAT6 or higher and single mode fiber certified cables. The contract will span five years, from May 15, 2024, through May 14, 2029, with potential annual renewal terms. Proposals are due by March 27, 2024, at 2:00 pm and must be submitted electronically through the county's eProcurement Portal. Evaluation criteria will include organizational overview, experience, staff qualifications, references, and cost, with additional points awarded for local vendor preference - five points for Dane County vendors and two points for vendors in adjacent counties.

The RFP does not explicitly outline specific set-aside designations for disadvantaged enterprises. Pricing structure will include hourly rates for standard, overtime, and holiday work, with vendors required to provide markup percentages for cables and parts. Vendors can propose potential price increases for subsequent contract terms, specifying maximum percentage increases for annual renewals. While no incumbent vendors are mentioned, the county reserves the right to accept or reject any proposals and negotiate contract terms. The RFP will award the contract to the most responsive and responsible bidder, with the expectation that the selected vendor can seamlessly integrate with the existing network infrastructure. Although a specific budget range is not disclosed, the contract's scope suggests a comprehensive, ongoing service requirement for maintaining and expanding the county's low voltage cabling network across multiple locations.