AD-Grounds Maintenance & Snow Removal

The Kansas Department of Administration, Office of Procurement and Contracts is seeking a multi-year grounds maintenance and snow removal contract for the Kansas Department of Agriculture Headquarters and Laboratory buildings located in Manhattan, Kansas. The procurement covers services from April 2, 2025, through April 1, 2030, with a mandatory pre-bid conference scheduled for March 11, 2025, at 10:00 AM. Required services include 15 annual lawn mowing cycles, landscape management, irrigation system maintenance, and snow/ice removal based on various accumulation ranges (2"-4", 4"-6", 6"-8", and 8" plus). Bidders must submit per-occasion pricing for multiple service categories, including mowing, chemical applications, tree and landscape maintenance, and snow removal. The contractor will be responsible for maintaining equipment, performing services professionally, and complying with local and state codes. Bids are due by March 24, 2025, at 2:00 PM, with chemical charges to be invoiced separately and no guaranteed service volume.

The procurement offers potential preferences for Disabled Veteran Owned Businesses and Certified Businesses, with political subdivisions eligible to access pricing. Bidders must complete several mandatory forms, including Tax Clearance Certificates, Boycott of Israel certification, Sexual Harassment documentation, and Immigration Reform compliance. While no specific budget range is explicitly stated, the contract structure suggests a flexible, performance-based approach with pricing adjusted to actual service needs. Bidders must request an invitation at least 24 hours before the official finish date and are required to submit questions and clarifications in MS Word format via email by March 14, 2025. The procurement emphasizes transparency, competitive bidding, and strict compliance with state regulatory requirements. Notably, failure to attend the mandatory pre-proposal conference will result in automatic bid rejection, underscoring the importance of thorough preparation and engagement in the bidding process.