Actuator Parts and Services

The City of Tempe, located in Arizona's Maricopa County, is issuing a Request for Proposal (RFP) to establish a two-year contract for maintenance, repair, and purchase of specialized actuator parts and services for its Municipal Utilities Water Utilities Division. The procurement specifically seeks vendors capable of providing parts and services for AUMA, Limitorque, REXA rotary, Rotork, Kinetrol, and Ktork actuators. Vendors must meet rigorous qualifications, including at least one year of experience with the specified actuator brands, three years in business, a local operational facility with trained technicians, and the ability to provide comprehensive services such as removal, maintenance, troubleshooting, repairs, installation, and emergency services. The RFP requires proposing firms to submit detailed pricing structures, including labor rates for straight time, overtime, and shop labor, along with percentage discounts off list prices for various actuator manufacturers. Key deadlines include a September 24, 2025 deadline for inquiries and a proposal submission deadline of October 9, 2025, at 3:00 PM local Arizona time.

The solicitation does not explicitly specify set-aside designations or restrictions on responding organizations. The City reserves the right to award multiple contracts to different vendors, indicating potential opportunities for various business types. The estimated annual spending for this contract ranges between $100,000 and $200,000, with the potential for contract renewal for up to three additional years. A notable requirement is the mandatory Heat Safety Plan, aligned with the City of Tempe's Ordinance No. O2025.19, which includes specific provisions for worker safety during high-temperature conditions. This includes requirements for hydration, rest breaks, shade, and comprehensive worker protection measures for outdoor workers. The comprehensive nature of the RFP suggests the City is seeking a robust, responsive, and technically proficient vendor capable of meeting the complex maintenance and repair needs of its municipal utility infrastructure.