Actuarial Services

Fairfax County, Virginia's Department of Finance, Risk Management Division is issuing Request for Proposal (RFP) 2000004300 to establish a contract for professional actuarial consulting services supporting the Fairfax County Self-Insurance Fund. The County seeks actuarial studies, reserve analyses, funding projections, and advisory services to develop fiscally sound risk management programs. Required deliverables include development of reserve fund financial requirements, annual actuarial valuations as of June 30, December 31 Workers' Compensation reviews, prospective loss projections, and total funding requirement determinations for five claim categories: Workers' Compensation, Automobile Liability, General Liability, Public Officials' Liability, and Police Liability. Qualified offerors must possess a bachelor's degree in actuarial science, mathematics, statistics, finance, economics, or a related quantitative field, along with active professional designation as an Associate or Fellow of the Casualty Actuarial Society or Society of Actuaries, and a minimum of five years of progressively responsible actuarial work in property and casualty insurance, self-insured programs, or governmental risk management. Proposal evaluation will be based on experience and firm qualifications (25 points), staff experience and qualifications (25 points), client references (10 points), and technical approach and methodology (40 points). An optional pre-proposal conference is scheduled for March 19, 2026, at 11:00 A.M. via Microsoft Teams. Technical proposals must be submitted electronically through the Bonfire portal by April 13, 2026, at 2:00 p.m., with cost proposals to be requested from the top-ranked offeror under separate cover. The initial contract term is three years with an option to renew for five additional one-year periods or any combination thereof, and pricing will be structured as firm-fixed for the first 365 days with subsequent year cost adjustments permitted based on the Consumer Price Index (CPI-U) or other relevant indices, not to exceed one request per twelve-month period.

Fairfax County does not establish preferences or set-asides based on business classifications and does not certify whether offerors qualify as Service-Disabled Veteran-Owned, Minority-Owned, or Women-Owned enterprises, though offerors may self-designate these optional classifications. All proposals must comply with standard Fairfax County terms and conditions, including non-discrimination requirements, Human Rights Ordinance compliance, drug-free workplace standards, and Federal Immigration Reform and Control Act authorization to conduct business in Virginia. The County reserves the right to terminate contracts for convenience or cause and maintains audit rights for three years after final payment. All offerors must maintain Professional Liability Insurance of $1,000,000 per claim, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, and Automobile Liability of $1,000,000 per occurrence. Contract funding is subject to annual appropriation by the Fairfax County Board of Supervisors, with the County providing thirty days' written notice of non-appropriation. No incumbent contractor or specific budget range is identified in the solicitation documents. The contract specialist for this procurement is Zabiullah Wahedi, reachable at 703-324-4149 or Zabiullah.wahedi@fairfaxcounty.gov, with payment terms established at Net 30 Days unless a prompt payment discount is offered.